Administrative Services Officer 3 - Building Operations

Metropolitan Government Of Nashville & Davidson County • Nashville, TN

402d • $57,958 - $57,958

About The Position

The Building Operation and Support Services (BOSS) Maintenance Administrative Officer position is responsible for providing administrative support to facility management staff and Zone Managers, ensuring the effective delivery of building operations and support services for facilities managed by General Services. This role involves coordinating various administrative services and projects essential to operations, including contract compliance inspections, vendor coordination, and operational procedure implementation.

Requirements

• Bachelor's Degree in a relevant field.
• Two (2) years of professional experience in an administrative, technical, logistics, project management, or project coordination related field.
• Valid Driver License.
• Metro Nashville Police Department background check required.

Nice To Haves

• Experience using Microsoft Office suite and an Integrated Workplace Management System.
• Experience coordinating with vendors.
• Experience creating and communicating informative reports to a variety of stakeholders.

Responsibilities

• Review and respond to work orders, coordinating with vendors and other Metro teams as needed to ensure timely and quality service delivery.
• Perform Contract Compliance inspections of all General Services facilities to identify deficiencies in maintenance, HVAC, janitorial, landscaping, access control, elevators, etc.
• Process access requests for General Services staff and vendors in coordination with MNPD and ITS Physical Security.
• Coordinate and participate in administrative and management projects.
• Schedule and coordinate weekly full staff meetings.
• Research problems and recommend solutions for maintenance or operations.
• Process quotations and invoices for facility operational goods and services.
• Participate in the development of safety and/or material acquisition projects.
• Serve as an advisor to department employees involved with various administrative or operational related programs and projects.
• Draft, distribute, and implement operational procedures for equipment data collection and maintenance in the work management system.
• Procure, organize, and maintain the inventory of office supplies and equipment for multiple divisions.
• Present systematic analysis of administrative implications of new laws and regulations.

Benefits

• 10 Vacation Days per year (increasing after 5 years of service)
• 1 Sick Day per month
• 12 Paid Holidays per year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree