​Administrative Services Manager - History and Political Science

University of Iowa • Iowa City, IA

7h • Hybrid

About The Position

The College of Liberal Arts and Sciences (CLAS) Department of History and Department of Political Science is seeking an Administrative Services Manager.
This position will plan, organize, and lead the administrative operations for the Department of History and the Department of Political Science in the College of Liberal Arts & Sciences. Key responsibilities include budget management and analysis, accounting, facilities management, and academic support. These functions require an understanding of University policies and operations, and the ability to continuously implement and optimize new systems. Strong oral and written communication skills are essential for effectively engaging with various campus units. Strategic planning skills are essential for success in this role.
This position may be eligible for hybrid work within Iowa after onboarding is complete and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Requirements

• Exceptional organizational skills, showing the ability to handle multiple tasks, establish priorities, and the ability to meet tight deadlines in situations both complex and sensitive in nature.
• Demonstrates extensive experience in application of policies, accounting practices, and tools to develop and administer a complex budget that includes multiple funding sources.
• Demonstrates extensive experience in leading, motivating, evaluating, and rewarding personnel, including supervision.
• Demonstrates extensive knowledge and ability to utilize tools, techniques, and processes for gathering and reporting data.
• Excellent written and oral communication skills to effectively interact with faculty, staff, and students.
• Demonstrated ability to work collaboratively with faculty, staff, and administrative units to support departmental needs.
• Demonstrates working experience in computer software applications, including experience with electronic processing of transactions.
• Bachelor’s degree or equivalent combination of education and experience.

Nice To Haves

• Experience working in an academic setting.
• Experience with continuous process improvement.

Responsibilities

• Manage work processes/administrative procedures and policies to increase the efficiency and effectiveness of complex unit operations for both the Department of History and Department of Political Science.
• Control departmental allocated facilities and equipment including maintenance, space planning, and allocation for both departments.
• Work with the DEOs of both departments, make high-level decisions regarding operations, finance, and human resources.
• Manage workflows and implement improvements for increased efficiency in administrative operations.
• Oversee course management including course scheduling, pre-requisite checking, waitlist management, MAUI transactions, and course enrollments for both departments.
• Assist with assuring compliance with University policies and procedures with regard to human resources and purchasing issues.

Benefits

• Regular salaried position.
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager