Administrative Services Manager & Business Operations

CSU Careers • Long Beach, CA

1d • $100,068 - $150,108

About The Position

Under the direction of the Dean, serves as the Administrative Services Manager for the College of Business (COB). Augments the college's administrative and organizational structure by performing a number of high-level duties in fiscal management and staff and academic personnel. Exercises significant judgment in the development and implementation of administrative policies and procedures.

Requirements

• Equivalent to a bachelor's degree and 5 years required. Master degree preferred.
• Five years of working experience with budgets, financial and position analysis required in developing budgets, formulating complex spreadsheets, researching and analyzing data, and problem solving.
• Three years of HR experience in faculty workload, faculty assigned time, lecturer contracts, lecturer entitlement, additional employment, tenure-track faculty and staff recruitment, staff training and relationships, and student worker hiring including graduate assistants, instructional student assistants, and federal work study students.
• Experience in campus procurement, travel, accounts payable, and accounts receivable policies and procedures.
• Experience in degree program budget development and revenue analysis.
• The ideal candidate demonstrates strong knowledge and experience in analyzing financial, human resources, and enrollment data from multiple sources, interpreting information to make sound recommendations, and implementing necessary changes.
• They possess a solid understanding of financial operating procedures, including budgeting, accounts payable and receivable, purchasing, travel, facilities, telecommunications, grants, self-support programs, external funds, and reimbursements, as well as collective bargaining agreements and related policies to effectively advise the Dean.
• This individual is proficient in financial software and Microsoft Office, with advanced Excel skills to create complex spreadsheets, conduct detailed analyses, and prepare clear, comprehensive financial reports for college leadership and the Provost’s Office.
• They communicate financial information effectively to diverse audiences, maintain strong working relationships across the campus community, take initiative in a fast-paced environment, and work collaboratively with faculty, staff, and students to support and promote student success initiatives, all while applying sound general accounting and budget control principles.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

• Master degree preferred.
• Enrollment management experience preferred.

Responsibilities

• Responsible for the development and implementation of all fiscal policies and procedures in COB and university.
• Serves and the resource person for the department chairs and staff on fiscal management and interpretation of fiscal policies and procedures.
• Manage the financial affairs of the college and implement the college's resource allocation plans, including General Funds, Continuing Education Funds, Lottery, Instructional Related Activities, Course Fees, External Revenue, Research and LB Foundation Funds, and other sources of revenue.
• Responsible for staff recruitment, hiring, training, and performance evaluation processes.
• Manage faculty, staff and administrator position allocation.
• Provide assistance and guidelines in tenure-track faculty recruitment processes.
• Review all hiring paperwork in accordance with campus search protocol.
• Work with the Associate Dean to meet college's enrollment targets set by the Division and manage faculty allocations to achieve college's targets within the available resources.
• Work with department chairs and Director of CBA Student Success Center on the numbers of class sections and monitor class sizes.
• Oversee Director of IT on special projects regarding building and classroom upgrades.
• Submit SEF - Tech proposal for college and identifies instructional technology needs for college.

Benefits

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1-10 employees