Administrative Services Manager (Hybrid)

ALCO Management • Memphis, TN

10h • $85,000 - $95,000 • Hybrid

About The Position

The Administrative Services Manager leads ALCO’s Administrative Services function, providing strategic oversight and hands-on leadership for core corporate administration, legal entity management, and systems support. Reporting to the Director of Human Resources, this role directly supervises Administrative Specialists, assigns and prioritizes work, oversees performance and professional development, and ensures administrative operations support ALCO’s growth, compliance, and acquisitions strategy. This position brings specialized expertise in legal documentation and entity management, allowing the organization to centralize and professionalize work historically handled by external legal and accounting partners.

Requirements

• Associate degree required; bachelor’s degree preferred.
• Minimum 5–7 years of progressive administrative or operations experience.
• Prior people management experience required.
• Strong understanding of corporate records, documentation, and filings
• High attention to detail with the ability to manage complex records and timelines.
• Ability to prioritize, delegate, and lead effectively in a changing environment.
• Strong written and verbal communication skills.
• High discretion and integrity when handling confidential information.
• Proficiency with Microsoft Office and enterprise administrative systems.

Nice To Haves

• Paralegal training or equivalent legal-administrative experience a plus
• Demonstrated experience with document preparation, corporate entities, or regulatory filings strongly preferred.

Responsibilities

• Team Leadership and Management Directly supervise Administrative Specialists, including work assignment, performance management, coaching, and professional development.
• Establish clear workflows, accountability structures, and service standards across the Administrative Services team.
• Ensure consistent coverage and support for corporate office and field operations.
• Oversee corporate administrative systems and centralized information management.
• Maintain and continuously improve administrative processes, procedures, and documentation.
• Ensure effective coordination with Talent, Systems, Growth, Operations, and executive leadership.
• Prepare, organize, and manage documents, contracts, and corporate records.
• Maintain corporate entities as needed, including LLCs, partnerships, and related filings.
• Prepare annual reports for various corporate entities.
• Track and maintain corporate governance documents, resolutions, operating agreements, and compliance records.
• Prepare and manage promissory notes and other internal financial documentation in coordination with Finance and external advisors.
• Support corporate tax return preparation through document organization, tracking, and coordination with CPAs and legal counsel.
• Provide administrative and document support for property acquisitions, dispositions, refinancings, and development activities.
• Coordinate entity setup, documentation, and tracking related to new acquisitions.
• Maintain organized records to support due diligence, audits, and regulatory review.
• Coordinate creation and distribution of closing binders for all transactions
• Liaise with regulatory agencies, state licensing authorities, and external partners as needed.
• Coordinate the distribution of annual audits and tax return documents to investors.
• Track licenses, registrations, and required filings to ensure timely renewal and compliance.
• Maintain strict confidentiality when handling sensitive corporate, legal, and financial information.
• Participate in special corporate projects, system improvements, and cross-functional initiatives.
• Provide limited building or office support as needed in coordination with leadership.

Benefits

• ALCO offers a comprehensive benefits package that includes medical, dental, and vision coverage; company-paid life and disability insurance; 401(k) with company contribution; paid time off; and paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree