Administrative Services Manager I - Richard Elias-Mission Library

Pima County • Tucson, AZ

1d

About The Position

The Richard Elias-Mission Library serves as a vital community hub in Tucson—sitting at a meaningful geographic intersection. For many Tohono O’odham and Pascua Yaqui community members, the library is one of the first public buildings encountered when traveling into the city from nearby tribal lands—positioning the site as both a gateway and a place of belonging. The surrounding area is also home to generations of Mexican, Mexican American, Black, and African American families, whose histories, traditions, and cultural presence continue to shape the identity, vibrancy, and rhythms of daily life in the region. Pima County is seeking an Administrative Services Manager I to serve as a key leadership position at Pima County Public Library. In this role, you will work closely with the Branch Manager to provide strong leadership at Richard Elias-Mission Library overseeing facility management and leading the branch’s circulation and daily operations. The ideal candidate will have strong project/facilities management skills, experience supervising staff, and a deep understanding of effective communication principles. This role is critical in ensuring that Pima County Public Library engages effectively and inclusively with the community.

Requirements

• Bachelor’s degree from an accredited college or university with a major in public or business administration/management or a related field as determined by the department head at the time of recruitment AND three years of experience in public or business administration or in a related field. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: Four years of professional level experience within Pima County in a related field as determined by the department head at the time of recruitment.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.

Nice To Haves

• Minimum two (2) years experience as Library Technical Assistant Supervisor.
• Minimum two (2) years experience with project or facilities management.
• Minimum three (3) years experience with customer service.
• Bilingual (English/Spanish - speak, read, write).
• Minimum three (3) years experience in a supervisory role.
• Experience teaching and training others.
• Experience working in a library setting.
• Experience with facilitation and planning.

Responsibilities

• Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment
• Manages, administers and coordinates internal services or support functions for a department or specific functional unit
• Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities
• Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment
• Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management
• Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity and operating economy of areas of assignment
• Provides input to and assists in the development and design of automated information systems
• Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment
• Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records
• Directs formal training and development programs for assigned staff, County employees, or community or public interest groups
• Supervises, trains and evaluates support staff and coordinates the activities of area of assignment
• Reviews work of staff to ensure accuracy of documents and adherence to policy
• Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals

Benefits

• Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
• Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
• Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
• In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees