ADMINISTRATIVE SERVICES MANAGER I Contracts & Grants Emergency

Los Angeles County (CA)•Los Angeles, CA

40d

About The Position

OPEN COMPETITIVE JOB OPPORTUNITY - EMERGENCY This opportunity is open to everyone. Applicants from all backgrounds and organizations are welcome to apply. We are looking for the best talent to join our team. The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The County of Los Angeles Department of Health Services Contracts and Grants is seeking qualified candidates to fill emergency Administrative Services Manager I vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I (Contracts and Grants). ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES: The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its unified system of 23 health centers and four hospitals - and expanded network of community partner clinics - DHS annually provides direct care for over 500,000 outstanding patients, employs over 23,000 staff, and has an annual budget of over $8.4 billion. Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing. For additional information regarding DHS please visit www.dhs.lacounty.gov ABOUT CONTRACTS AND GRANTS: DHS Contracts and Grants (C&G) Division is located at 313 N. Figueroa Street, Downtown Los Angeles. C&G manages a library of over 1,500 contracts and receives requests for new services on a regular basis; the work is fast paced and requires analysts who are multi-taskers, detail-oriented, have strong written, oral presentation and math skills, and can work well in a team. The Administrative Service Manager I position independently performs a full range of difficult to complex analytical assignments and makes recommendations on complex issues which directly impact departmental programs and administrative operation, and which may be of a confidential or sensitive nature. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and interacting with internal and external higher-level staff and management in the planning and coordination of work efforts. OUR MISSION: To advance the health of our patients and our communities by providing extraordinary care. DEFINITION: Independently performs a full range of difficult to complex analytical assignments and makes recommendations on complex issues which directly impact departmental programs and administrative operations, and which may be of a confidential or sensitive nature.

Requirements

OPTION 1 A Bachelor's degree from an accredited college or university -AND- three (3) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level, involving the research, analysis, and synthesis of data related to contract development and administration, including conducting solicitations, monitoring contracts, developing and amending contract documents, and conducting research to inform contract decisions.
OPTION 2 Five (5) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level primarily researching analyzing and synthesizing data, as well as making recommendations for resolving administration or operational problems within contracts.
You MUST meet one of the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.
LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
PHYSICAL CLASS Il - LIGHT: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.
SPECIAL REQUIREMENTS INFORMATION: In order to receive credit for any college course work, or any type of college degree, such as a Master's degree, completion of a certificate program, certificate or license under the Selection requirements, you must include a legible copy of the official diploma, official transcripts, official letter from the accredited institution which shows the area of specialization; or official license or certificates at the time of filing, or email the required documents to the Exam Analyst Germine Margosian at [email protected] within seven (7) calendar days from the date of filing your application online. When emailing documents, please include the exam number, exam title, and your name as it appears on your application.

Responsibilities

Develop solicitation documents including, but not limited to: Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Requests for Services (RFS), and Work Order Solicitations (WOS); working directly with DHS executive and senior managers and facility/program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; and prepare final recommendations supporting contract recommendations.
Research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board of Supervisors (Board) and County Counsel correspondence to effectuate changes.
Develop Board letters for approval of contracts and contract amendments, acceptance of grants and donations, purchase of fixed assets and other transactions requiring Board approval; obtain approvals from DHS internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary.
Identify contractual and funding problems, and in resolving differences with contractors.
Formulate policies and procedures for contract development and/or in designing forms and other tools to aid contract development.
Provide strategic recommendations on procurement and contracting issues, which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations.
Conducting legal research on applicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations.
Conducts reviews of contractor's compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume