Administrative Services Manager I - Joel D. Valdez Main Library

Pima County • Tucson, AZ

2d

About The Position

Manages, plans, and coordinates the administrative or support operations or services of a department or specific operating unit. Areas of assignment may include, but are not limited to, budget, finance, purchasing and warehouse management, personnel, training, and safety, or other administrative or support functions. This classification is distinguished from the Administrative Services Manager II classification, which has greater managerial breadth and additionally is responsible for multi-functional work unit(s) and supervision of professional staff and work unit supervisors.

Requirements

• Bachelor’s degree from an accredited college or university with a major in public or business administration/management or a related field as determined by the department head at the time of recruitment, AND three years of experience in public or business administration or in a related field. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: Four years of professional-level experience within Pima County in a related field as determined by the department head at the time of recruitment.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.

Nice To Haves

• Minimum two (2) years experience as a Library Technical Assistant Supervisor.
• Minimum three (3) years experience in a supervisory role.
• Minimum two (2) years experience with project or facilities management.
• Minimum three (3) years experience providing customer service.
• Experience working in a library setting.
• Experience teaching and training others.
• Experience with facilitation and planning.
• Bilingual (English/Spanish - speak, read, write).

Responsibilities

• Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment
• Manages, administers, and coordinates internal services or support functions for a department or specific functional unit
• Manages the acquisition, storage, and distribution of supplies and equipment to support unit or department activities
• Develops or participates in the development of departmental-related policies and procedures and implements same as they relate to area of assignment
• Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations, or related materials for impact on unit, division, or department management or operations, and recommends changes to management
• Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity, and operating economy of areas of assignment
• Provides input to and assists in the development and design of automated information systems
• Coordinates the collection, reporting, and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment
• Oversees the development, submission, maintenance, and archiving of County/state/ federal-mandated reports, forms, and records
• Directs formal training and development programs for assigned staff, County employees, or community or public interest groups
• Supervises, trains, and evaluates support staff and coordinates the activities of area of assignment
• Reviews work of staff to ensure accuracy of documents and adherence to policy
• Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals.

Benefits

• Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
• Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
• Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees