Administrative Services Coordinator - Children's Hospital of Richmond

VCU Health • Richmond, VA

7d

About The Position

The Administrative Services Coordinator provides advance level administrative support to VCUHS Senior Executive(s) and/or the Board of Directors (BOD). This position manages, coordinates and/or performs all administrative functions for the assigned Senior Executive/BOD. The Administrative Services Coordinator demonstrates knowledge and exercises independent judgment in interpreting and applying VCU’s and VCU Health System’s policies and procedures. This position serves as the administrative liaison between the Senior Executive(s)/BOD’s Office and all internal and external contacts.

Requirements

• Minimum of five (5) years of progressive work experience in an administrative capacity with at least two (2) years providing administrative support at the management level
• Previous experience with MS Office Suite software applications
• High School Diploma or equivalent
• Required to work times other than weekday day shift depending on needs of the Senior Executive and/or BOD.
• May need to work extended hours to provide staff support at off hour meetings, etc.

Nice To Haves

• Previous work experience in an academic healthcare setting
• Bachelor's Degree in Business or related field from an accredited program

Responsibilities

• Oversees office management
• Communicates and interacts with all levels of internal and external contacts
• Handles appointment calendar and schedules a variety of internal and external meetings and appointments
• Arranges and coordinates all aspects of meeting arrangements (e.g. agenda, room set-up, catering, production of materials/handouts, presentation, meeting minutes etc.)
• Plans and handles all travel arrangements and reimbursement
• May supervise or coordinate the work of one or more secretarial/administrative employees in the Executive Office.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees