Administrative Services Coordinator II

State of Vermont • Waterbury Village Historic District, VT

382d

About The Position

The Administrative Services Coordinator II position supports the Commissioner’s Registry Review Unit (CRRU) within the Department for Children and Families (DCF) in Vermont. This role involves processing and tracking review requests related to the Family Services Division's substantiation determinations and expungement petitions. The coordinator will manage sensitive documents, ensure accurate documentation, and maintain communication with various stakeholders while adhering to statutory timeframes.

Requirements

• Proficiency in attention to detail.
• Ability to manage a heavy workload.
• Experience in producing accurate and reliable documents under pressure.
• Strong communication skills for teamwork and stakeholder interaction.

Nice To Haves

• Experience in administrative support roles.
• Familiarity with legal processes related to child welfare.

Responsibilities

• Process and track review requests from beginning to end.
• Support administrative staff and the CRRU Director.
• Redact sensitive and confidential investigative documents.
• Communicate with grievants and their attorneys about review eligibility.
• Determine if a stay is allowed under statute.
• File motions with the courts for additional materials or to unseal records.
• Schedule meetings and mail redacted investigative materials.
• Provide reviewers with necessary materials and mail determination letters.
• Maintain a master database of all review requests received.
• Keep statistics of open cases and create reports as needed.
• Update registry database with names of individuals being placed on/removed from the registry.
• Communicate with Human Services Board staff regarding appeals.

Benefits

• Health insurance coverage.
• Paid holidays.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: No Education Listed