Administrative Services Assistant - Hybrid Nashville, TN
About The Position
Under general supervision, is responsible for professional administrative work related to contracts. This includes creating contract documents, merging documents, routing contracts for signatures both internally and externally, entering contracts into Edison and BCMS, logging contract status in BCMS, saving documents to shared drive, responding via email to contract-related questions from internal and external stakeholders, attending in-person and virtual meetings, and providing administrative support to the Division, such as taking meeting notes, scheduling meetings, answering phone, etc. Operates standard office machines and equipment as necessary including typing on computer for prolonged periods of time. Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
Requirements
- Adobe Acrobat: Novice (1-3 Years)
- Emailing: Proficient (4-6 Years)
- Filing (electronic filing/saving of documents): Novice (1-3 Years)
- Microsoft Word: Proficient (4-6 Years)
- Typing: Proficient (4-6 Years)
- Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work.
- Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
- Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
Nice To Haves
- Correspondence - Email: Proficient (4-6 Years)
- Correspondence - General: Proficient (4-6 Years)
- Customer Service Skills: Novice (1-3 Years)
- Internet: Novice (1-3 Years)
Responsibilities
- Creating contract documents
- Merging documents
- Routing contracts for signatures both internally and externally
- Entering contracts into Edison and BCMS
- Logging contract status in BCMS
- Saving documents to shared drive
- Responding via email to contract-related questions from internal and external stakeholders
- Attending in-person and virtual meetings
- Taking meeting notes
- Scheduling meetings
- Answering phone
- Operating standard office machines and equipment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
11-50 employees
