ADMINISTRATIVE SERVICES ASSISTANT (FULL TIME)

Compass Group

2d•$25•Onsite

About The Position

We are hiring immediately for a full time ADMINISTRATIVE SERVICES ASSISTANT position. Location: Procurement Department - 136 Fairview Road, Mooresville, North Carolina 28117. Note: online applications accepted only. Join Intelas, a Compass Healthcare company. Intelas, a Compass Healthcare company, delivers smarter asset management by blending expert service teams with intelligent, data-driven strategies that help hospitals improve uptime, simplify oversight, and make more informed capital decisions. Our programs support 100% regulatory compliance and drives 98% equipment uptime—so clinicians can focus on care, not equipment issues. We support nearly 4,500 healthcare sites nationwide—from large, campus-based acute care hospitals to system-integrated outpatient clinics. With more than 1.15 million medical devices managed, we provide the clarity and consistency needed in today’s rapidly evolving healthcare environment. Join Intelas—where your career thrives, your potential is unleashed, and your work directly supports patient care. Whether you're just starting out or are a seasoned professional, our people-first approach ensures opportunities for continuous growth, development, and fulfillment.

Requirements

Prior Teamchamps and procurement experience is preferred.

Responsibilities

Perform quality work within deadlines with or without direct supervision.
Interact professionally with other employees, customers and suppliers.
Work effectively as a team contributor on all assignments.
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Complies and sorts documents, such as invoices and checks to substantiate business transactions; controls and disburses petty cash according to company policies.
Verifies and posts details of business transactions, such as funds received, disbursed, and deposited. Transfers totals to computer spreadsheets and into databases.
Computes and records charges, refunds, cost of lost or damaged goods, rentals, and similar items; prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy.
Monitors accounts payable and receivable to ensure that payments are up to date; codes and inputs data (e.g., inventories, cash collections) for forwarding to the corporate office and inclusion in the company's financial reports.
Input payables, CPMs, BAMCO adjustments, manual checks, commissary and other transfers into the system.
Run calculator tapes to balance all the expenses to the reports.
Calculate payroll and input to Unit Accounting System (UAS).
General office duties include filing, dispatching, mail distribution, correspondence; prepares and maintains payroll and personnel reports (e.g., commissions, vacation/sick accruals, union health and welfare).
Communicate accurately, honestly and in a timely manner with Clients, vendors and Bon Appétit accounting department.
Offer office phone support for the Site Controller, ensuring that all guests and staff are treated with care and respect.
Input and upload any personnel info for new hires or changes.
Help the GM oversee the other office functions of, liquor billing, invoicing, catering invoicing, safety assessments, and marketing.
Assist where needed for Mandatory Campus dates, large Catering dates, and Concessions where needed.