Administrative Secretary - Patient Experience-Days

Memorial Hospital at Gulfport • Gulfport, MS

3d

About The Position

Works independently to provide administrative support for Director, Division Manager, and/or Manager. Supports special projects and functions of the area.

Requirements

• High School or GED
• 3 years of previous Secretarial experience

Responsibilities

• Composes and maintains correspondence, memoranda, meeting minutes, and related material.
• Composes clear and accurate communication of both routine and non-routine nature from dictation, verbal direction, or from knowledge of hospital policy and procedure.
• Serves as recording secretary for various committees and provides clerical support.
• Records, types, and distributes minutes as directed.
• Schedules manager's appointments and makes travel arrangements as required.
• Maintains appointments for the manager and ensures the appointments are posted on his/her calendar.
• Makes all necessary travel arrangements for the assigned areas, including registration for seminars/workshops and filing expense reports per policy.
• Coordinates meetings by coordinating schedules, reserving rooms, and ordering supplies.
• Ensures completion within the time frame established.
• Supports special projects and functions of the area.
• Collects data from several sources, verifying accuracy of data, and then compiling information and reports in an easy to understand or read format.
• Assists with special projects within identified deadlines with minimal directions.
• Coordinates the administrative activities of the area.
• Maintains manager's individual files in a manner which renders them easily retrievable.
• Advises/reminds manager of individual division/department/area needs when appropriate.
• Safeguards confidential information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED