Administrative Secretary

Southcoast Health System, Inc. • Fall River, MA

105d • $17 - $29

About The Position

Join Southcoast Health, where your future is as promising as the care we provide. Our commitment to each other, our patients, and our community is more than a mission - it’s our way of life, and you’ll be at the heart of it. Southcoast Health is a not-for-profit, charitable, health system with multiple hospitals, clinics and facilities throughout Southeastern Massachusetts and Rhode Island. Nestled in local communities, Southcoast Health provides inclusive, ethical workplaces where our highly skilled caregivers offer world-class, comprehensive healthcare close to home. We are searching for a talented Administrative Secretary to provide direct administrative support to Charlton Memorial Hospital's Associate Chief Nursing Officer. Responsibilities will include managing calendars, scheduling meetings, and coordinating travel arrangements. Assist with tracking departmental goals, projects, and key performance indicators. Assist with coordination of special events, training sessions, or staff recognition programs.

Requirements

• An Associate's Degree in a related field or the equivalent knowledge and experience is required.
• Advanced knowledge of various software programs (e.g. Word and Excel, PowerPoint, etc.) is required.
• Must possess high level interpersonal and organizational skills.
• Three (3) years of related experience required.
• The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• Ability to work independently and collaboratively in a dynamic environment.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Utilize various computer programs to compose, transcribe and type a variety of documents for the Director and other Patient Services leadership staff including correspondence, meeting minutes, agendas, memos, directives and annual reports.
• Answer phone, screen calls, take and relay messages, make notations and resolve a variety of inquiries, informational requests, problems, questions, discrepancies, etc., within scope of own responsibilities.
• Receive, screen and direct visitors.
• Receive, open, prioritize and distribute mail.
• Interact with other senior members of the management and medical staff, including client physician offices.
• Work with staff and management throughout the organization in support of various operating efforts such as IT, Legal, HR and Marketing.

Benefits

• Competitive pay and comprehensive benefits package
• Generous Earned Time Off Package
• Employee Wellbeing Program
• 403B Retirement Plan with company match
• Tuition assistance / Federal Loan Forgiveness programs
• Professional growth opportunities and customized leadership training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees