Administrative Secretary III, 40 hours, day shift - Surgical Services

Beth Israel Lahey Health•Winchester, MA

7d•$22 - $30

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Description: Winchester Hospital is a 5x Magnet designated, Top Massachusetts recognized 223-bed regional hospital that is the leading provider of comprehensive health care services in the northwest suburban Boston area. As part of the Winchester Hospital Administrative team, this position: Composes and types correspondence, reports, charts, tables, contracts, manuscripts and records which may be sensitive or complex in nature with minimal direction and guidance. May be required to take from rough draft or dictation. Proofreads and edits final draft materials for accuracy, consistency and clarity, and submits in a signature-ready format. Orders office supplies to maintain department inventory and for special projects. Makes travel arrangements as directed. Prepares receipts and invoices for payment and obtains appropriate authorization. Investigates invoice discrepancies. Monitors mail on behalf of the leadership team, responding to routine inquiries for information. Prioritizes messages and mail based on the leader’s operational needs. Creates PowerPoint, scorecards and other presentation materials with minimal direction and in collaboration with the department leaders. Creates advanced Excel worksheets. Develops graphs from data. Inputs and compiles data and/or runs and creates reports on schedule and as requested. May provide some data summation of the data, highlighting variances, anomalies and trends. Maintains the department leaders’ calendars, coordinating complex meetings and events with an appreciation for the leader’s schedule preferences and operational issues. Prepares, records and distributes meeting agendas, reminders and minutes. Beth Israel Lahey Health (BILH) is an integrated health system dedicated to creating healthier communities — one person at a time — through seamless care and ground-breaking science, driven by excellence, innovation and equity. Founded in 2019, our system brings together academic medical centers and teaching hospitals, community and specialty hospitals, primary and specialty care, behavioral health and home care services, and more than 5,900 physicians and 36,000 employees to care for more than 1.7 million patients in communities across Eastern Massachusetts and Southern New Hampshire. Together, we are changing healthcare for the better. As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger. Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs. Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life. While you're busy caring for and supporting our patients, we take care of you.

Requirements

High School Degree or GED
5 years of previous relevant work experience
Proficient advanced computer skills using Microsoft Office

Responsibilities

Composes and types correspondence, reports, charts, tables, contracts, manuscripts and records which may be sensitive or complex in nature with minimal direction and guidance.
May be required to take from rough draft or dictation.
Proofreads and edits final draft materials for accuracy, consistency and clarity, and submits in a signature-ready format.
Orders office supplies to maintain department inventory and for special projects.
Makes travel arrangements as directed.
Prepares receipts and invoices for payment and obtains appropriate authorization.
Investigates invoice discrepancies.
Monitors mail on behalf of the leadership team, responding to routine inquiries for information.
Prioritizes messages and mail based on the leader’s operational needs.
Creates PowerPoint, scorecards and other presentation materials with minimal direction and in collaboration with the department leaders.
Creates advanced Excel worksheets.
Develops graphs from data.
Inputs and compiles data and/or runs and creates reports on schedule and as requested.
May provide some data summation of the data, highlighting variances, anomalies and trends.
Maintains the department leaders’ calendars, coordinating complex meetings and events with an appreciation for the leader’s schedule preferences and operational issues.
Prepares, records and distributes meeting agendas, reminders and minutes.