Administrative Sales Assistant

Les Olson IT•Salt Lake City, UT

About The Position

What You’ll Do Manage calendars, scheduling, and communications for Corporate and Branch Sales teams Draft and send sales communications on behalf of Corporate Sales Leadership Prioritize and manage CRO's email inboxes and respond when appropriate Prepare and support sales meetings, including agendas, materials, and logistics Support weekly and monthly ETE and ITE sales meetings Handle confidential and sensitive matters with discretion and professionalism Create sales reports, analytics, quota sheets, and territory updates using CRM Compile weekly sales activity and enterprise reports Serve as administrator for sales platforms and programs (CRM, Maps, BLI, Buyerzone, ZoomInfo) Coordinate sales trainings, vendor initiatives, incentives, SPIFs, and sales events Assist with onboarding new sales team members and supporting RFP efforts Act as primary resource for Ricoh production quotes Provide backup support for the front desk as needed Assist with special projects, marketing materials, and proofreading as assigned What We’re Looking For Experience in executive administrative support, sales operations, or a related role Strong organizational, multitasking, and time‑management skills High attention to detail and ability to manage competing priorities Excellent written and verbal communication skills 2-3 years of experience working with CRM, and Microsoft Office tools B.S in business administration or related field or 4 years of related experience. Proven discretion handling confidential information Ability to adapt and remain composed in a high‑energy, deadline‑driven environment Benefits Paid Time Off Sick Days Paid Holidays 401k match + Pension Work-life Balance Full Medical, Dental & Vision + HSA Life Insurance Local Volunteer Opportunities

Requirements

Experience in executive administrative support, sales operations, or a related role
Strong organizational, multitasking, and time‑management skills
High attention to detail and ability to manage competing priorities
Excellent written and verbal communication skills
2-3 years of experience working with CRM, and Microsoft Office tools
B.S in business administration or related field or 4 years of related experience.
Proven discretion handling confidential information
Ability to adapt and remain composed in a high‑energy, deadline‑driven environment

Responsibilities

Manage calendars, scheduling, and communications for Corporate and Branch Sales teams
Draft and send sales communications on behalf of Corporate Sales Leadership
Prioritize and manage CRO's email inboxes and respond when appropriate
Prepare and support sales meetings, including agendas, materials, and logistics
Support weekly and monthly ETE and ITE sales meetings
Handle confidential and sensitive matters with discretion and professionalism
Create sales reports, analytics, quota sheets, and territory updates using CRM
Compile weekly sales activity and enterprise reports
Serve as administrator for sales platforms and programs (CRM, Maps, BLI, Buyerzone, ZoomInfo)
Coordinate sales trainings, vendor initiatives, incentives, SPIFs, and sales events
Assist with onboarding new sales team members and supporting RFP efforts
Act as primary resource for Ricoh production quotes
Provide backup support for the front desk as needed
Assist with special projects, marketing materials, and proofreading as assigned