Administrative Resource Development Assistant
About The Position
The Administrative Resource Development Assistant provides essential administrative and operational support to the Resource Development team at the Boys & Girls Club of the Northern Plains. This position supports donor data management, record keeping, communications, and fundraising operations across multiple Clubs. The role is key to maintaining accurate donor records, supporting stewardship efforts, and assisting with fundraising initiatives that advance the mission of the organization. This is a detail-oriented administrative position ideal for someone who enjoys organization, collaboration, and supporting relationship-based fundraising efforts.
Requirements
- High school diploma or equivalent required; associate degree or coursework in business, communications, nonprofit management, or related field preferred
- Strong organizational skills and attention to detail
- Comfortable working with databases, spreadsheets, and donor management systems
- Proficiency in Microsoft Office (Word, Excel, Outlook); CRM experience preferred
- Strong written communication skills
- Ability to handle confidential information with professionalism and discretion
- Ability to manage multiple priorities and meet deadlines
- Must be of the mental and physical capacity to observe, interact, and communicate with youth, staff, volunteers, parents, etc., at the Club to ensure the safety of the space and others, provide guidance and reflection per the Club priority outcomes and goals
- Ability to stand/sit for long periods throughout a shift
- Ability to operate various types of general office equipment including PC, telephone, copier, etc.
Nice To Haves
- Experience in nonprofit administration, fundraising support, or office administration
- Interest in resource development, donor relations, and community engagement
- Strong collaboration skills and ability to work across departments
- Dependable, self-motivated, and detail-oriented
Responsibilities
- Maintain accurate donor and pledge records in CRM program, MyClubHub, including data entry, updates, reporting, and data cleanup
- Assist with tracking donations, pledges, campaign activity, and stewardship actions
- Support record keeping for donor stewardship plans and the resource development calendar
- Ensure donor data is accurate, organized, and maintained in accordance with internal standards
- Prepare and process donor thank-you letters, pledge confirmations, and acknowledgment correspondence
- Assist with donor solicitation letters and pledge requests
- Support donor and development-related mailings
- Help coordinate donor recognition efforts, spotlights, and stewardship communications
- Provide administrative and logistical support for raffles, special events, and fundraising campaigns
- Assist with preparation, tracking, and follow-up related to fundraising activities
- Help support stewardship plans with individual donors and business partners
- Work collaboratively with the marketing team to provide accurate donor data and content for newsletters and reports
- Assist in producing quarterly newsletters, donor spotlights, and development updates
- Help maintain timelines and materials tied to the resource development calendar
- Support the Regional Director(s) of Development, Administrative Team, and CEO with scheduling, coordination, and project support
- Assist with internal reporting, documentation, and data requests related to fundraising and development
- Perform other administrative and resource development duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
