Administrative Project Operations Coordinator

TEKsystems•Oakland, CA

1d•$27 - $30•Hybrid

About The Position

We are looking for an Administrative Operations Coordinator to serve as the primary liaison between our organization and regional transit authorities. This role requires a highly organized, detail-oriented professional with strong business acumen and excellent communication skills. You will play a key role in ensuring contractual compliance, managing operational processes, and supporting special projects.

Requirements

Real Estate Expertise: Extensive knowledge of real estate principles and practices, including lead generation, negotiations, and regulatory compliance.
Business Acumen: Deep understanding of business cycles, revenue/expense drivers, and strong analytical, decision-making, and problem-solving skills.
Technical Proficiency: Skilled in Microsoft Word, Excel, Outlook, and PowerPoint.
Communication: Excellent verbal and written communication skills, including presentation delivery.
Interpersonal Skills: Professional and cooperative demeanor when interacting with internal and external stakeholders.
Organizational Skills: Ability to multitask, prioritize, and manage complex projects effectively.
Mathematical Ability: Competent in calculations involving discounts, interest, commissions, and percentages
Strong planning and organizing abilities.
Effective negotiation and conflict resolution skills.
Ability to manage through systems and learn internal processes.
Critical thinking and sound decision-making under ambiguity.

Responsibilities

Act as the primary point of contact with regional transit authorities.
Coordinate monthly meetings with transit authorities, operations, finance, sales, and independent contractors.
Partner with VP REPA, VP Operations, and supervisors to ensure contractual obligations are met.
Manage inventory database and oversee internal accounting for non-transit assets (digital/printed panels, conversions, out-of-service units, delisting).
Handle inquiries and complaints from landlords, property owners, public members, and city/government staff, ensuring timely resolution.
Compile and distribute reports; research and obtain permits; interact with utilities.
Attend and support monthly stakeholder meetings.
Report on liability claims and assist with special project management.
Engage in community outreach and other duties as assigned.