Administrative Project Coordinator

HDR • Austin, TX

83d

About The Position

In the role of Administrative Project Coordinator, we'll count on you to: Type, format and organize project documents, reports, specifications and correspondence. Create and maintain paper and electronic files. Order insurance and monitor insurance certificates. Apply company quality assurance guidelines and procedures for project document management. Assist with and help coordinate meetings and presentations. Exhibit professionalism with clients. Work with multiple Project Managers and project teams as needed. Assist with project guides, project reviews, project invoices and expense reports as needed. Handle highly sensitive and confidential information with professionalism and discretion. Public engagement support for comment tracking, public meeting planning and quarterly reporting. Support Office Principal with floor plan, office events, organizing training events. Support Employee Network Groups (ENGs) with event coordination and contract reviews. Assist the HR department with handling new hire paperwork. Support the front desk receptionist when needed (ie: when the receptionist is out on PTO, for lunch, etc.).

Requirements

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice To Haves

• Excellent verbal and written communication skills
• Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
• Ability to meet deadlines
• Knowledge of A/E industry desired
• Local candidates preferred

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Handle highly sensitive and confidential information with professionalism and discretion
• Public engagement support for comment tracking, public meeting planning and quarterly reporting
• Support Office Principal with floor plan, office events, organizing training events
• Support Employee Network Groups (ENGs) with event coordination and contract reviews
• Assist the HR department with handling new hire paperwork
• Support the front desk receptionist when needed

What This Job Offers

• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees