Administrative Project Coordinator

HDR • Saint Louis, MO

75d

About The Position

The Administrative Project Coordinator position supports local Business Group operations, Area Management, and Project Managers. Primary responsibilities include assisting project managers in performing the project financial support functions for the Area, as well as assisting in providing project administrative support. This position follows practices and procedures in accordance with HDR policies, HDR best practice processes, HDR accounting principles, and federal government compliance standards.

Requirements

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 years related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Nice To Haves

• Highly organized, detail oriented and strong communicator.
• Excellent at multi-tasking with minimal supervision.

Responsibilities

• Assist the project manager and design leads with project cost development and approvals including tracking numerous subconsultants.
• Analysis, developing, and reporting associated with various project control job duties, such as agreements, cost control, cost estimation, earned value management (EVM), projections, variance analysis, schedules, workload staffing, and technical project reviews. Input project data into internal data systems.
• Assist project the manager and task leads with the development and maintenance of project management plans, safety plans, internal schedules, and other project guidance documents.
• Apply company quality assurance guidelines and procedures for project document management.
• Development of contracts, subcontracts and supplemental agreements.
• Order and monitor insurance certificates.
• Create and manage project documents and files, hard copy and electronic.
• Schedule and participate in Project Reviews.
• Word processing, editing, formatting, and proofreading of technical deliverables.
• Assist with the development, tracking and updating of the project schedule.
• Work with HDR task leads and team members - organize and track internal HDR deliverables across multiple offices, as well as subconsultant, including reminders and coordination with leads on schedule tracking.
• Organize and schedule project meetings and assist in the preparation of meeting agendas and detailed minutes.
• Assist with preparing project progress reports for monthly invoicing.

What This Job Offers

• Industry: Professional, Scientific, and Technical Services
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees