Administrative Programs Officer

State of Oklahoma • OK

70d • $65,000

About The Position

This position is located in the Procurement & Facilities Unit in the Support Services Division located in Oklahoma City, Oklahoma. Basic Purpose Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

Requirements

• Bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative experience for each year of the required bachelor's degree.
• One year of technical administrative experience may also be substituted for one year only of the required experience.

Nice To Haves

• Knowledge of the methods of organization and management.
• Knowledge of public administration.
• Knowledge of agency policies and procedures.
• Knowledge of grant or contract program requirements.
• Knowledge of the legislative process.
• Knowledge of basic research and statistical techniques.
• Knowledge of federal and state laws and regulations relating to administration of assigned programs.
• Knowledge of supervisory principles and practices.

Responsibilities

• Manages and supervises the central supply program at the Headquarters Facility (HQ) to ensure supplies are adequate to meet the needs of the agency.
• Coordinates and supervises general and repetitive maintenance and minor repairs to the HQ facility, equipment and gates as needed, and supervises the assigned staff.
• Prepares bid specifications for standard and specialized building equipment, construction projects and supplies.
• Handles or coordinates the timely disposal of surplus property, which includes the prepping of agency vehicles for disposal.
• Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency.
• Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program.
• Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity.
• Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals.
• Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs.
• Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences.
• Drafts policies and procedures, and develops contract or grant proposals.
• Reviews proposed legislation and recommends changes; may act as legislative liaison.

Benefits

• Annual Salary: $65,000.00

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree