Administrative Program/Project Manager

Louisiana State University

20d

About The Position

The Administrative Program/Project Manager occupies a key leadership position within the Law Center administration, primarily supporting the Office of the Dean and additional administrative functions as assigned by the Dean. This role demands a high level of discretion, independent judgment, professionalism, accuracy, leadership capability, comprehensive knowledge of large-office supervision, and advanced administrative and interpersonal competencies. The Program Manager is responsible for the oversight and management of designated academic and administrative initiatives, including the 3L Trial Advocacy Program, Apprenticeship Week Program, faculty recruitment activities, and other programs as directed.

Requirements

• Bachelor's degree with 3 years of related experience in office administration and program management.
• LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply--a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Responsibilities

• Faculty Recruiting Activities – oversees administrative direction for the Faculty Appointments Committee during the entire recruiting process; manages day-to-day faculty recruitment tasks and coordinates on-site interview logistics; develops selection rubrics for candidates; and ensures effective stewardship of newly hired faculty members. Maintains comprehensive knowledge of all relevant state and university expenditure regulations, and monitors program expenditures to ensure compliance with applicable guidelines and procedures.
• Provides management support for the 3L Trial Advocacy Program, collaborating with a committee of judges and attorneys to plan and implement the program. Oversees committee meetings to review and approve annual updates, and directs the execution of approved changes. Evaluates the budgetary impact of program modifications and offers recommendations and decisions based on financial analysis. Supervises the collection and reporting of CLE credits to the Louisiana State Bar Association. Coordinates the gathering and organization of student and faculty evaluations for assessment; analyzes results to propose and implement program improvements. Manages all logistical aspects of the on-site program, ensuring prompt resolution of any issues.
• Acts as the Associate Director of the Apprenticeship Week program, overseeing responsibilities such as managing student registration and placement into class sections; collecting and preparing course and faculty proposals for submission to the law faculty; organizing and maintaining the Apprenticeship Week calendar; coordinating course materials; arranging faculty travel; proactively resolving program-related issues; coordinating all associated events; and executing additional general administrative duties as required.
• Provides academic support to assigned faculty members. Oversees all Administrative Assistants within the Law Instruction Department by assigning projects and tasks, managing projects to ensure effective and timely completion, and organizing and delegating staff responsibilities. Responsible for disciplinary actions, performance evaluations, hiring recommendations, management of staff absences, and maintenance of attendance records. Delivers on-the-job training for support staff. Coordinates and manages examination protocols to uphold the highest standards of confidentiality. Serves as the primary backup for assistants.
• Oversees, either directly or through delegation, the planning and logistics for meetings, conferences, travel, official functions, financial data management, statistical reporting, and other administrative tasks as required by the Office of the Dean. Collaborates with the Events Manager to arrange travel for guests of both administrative and academic departments at the Law Center, as well as for students participating in Law Center activities. Maintains comprehensive knowledge of all applicable state and university expenditure regulations, and ensures adherence to established procedures and protocols.
• In the absence of the Executive Director of Operations, assume responsibility for coordinating and managing faculty meetings, including developing agendas, ensuring compliance with meeting protocols, and documenting official vote records. Additionally, oversee the planning and management of events for the Law Center, as well as supervise staff assigned to event-related duties.
• Human Resources Responsibilities – Oversees data management for faculty hiring to ensure compliance with EEOC and other reporting requirements; acts as the backup Student Employment Partner for law research assistants and student workers; serves as the Workday Timekeeper for classified staff under this position's supervision, which entails entering time directly on behalf of classified staff, supervising staff time entry, and reviewing time entry reports.
• Additional responsibilities as necessary to ensure the effective functioning of the Law Center.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 1,001-5,000 employees