Administrative Program Coordinator

The University of Texas at Austin • Austin, TX

13d

About The Position

The Program Coordinator provides administrative and operational support to the NSF-funded Quantum Cross-platform Advanced Training (Q-CAT) graduate research training program at UT. This five-year position reports to the Principal Investigator and is responsible for coordinating program logistics, student activities, outreach programs, NSF reports, communications across multiple departments at UT, industry collaborators, external committees, and NSF program managers.

Requirements

• Bachelor’s degree with three years of experience.
• Experience coordinating scientific, academic, or research programs.
• Strong organizational and time-management skills with the ability to manage multiple complex tasks and timelines.
• Excellent written and verbal communication skills.
• Experience coordinating logistics for workshops, events, or seminars.
• Proficiency with Microsoft Office and online project management tools.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Experience managing NSF or other federal training grants.
• Master’s degree or higher in a STEM field.
• Experience in a university research environment.

Responsibilities

• Manage timelines for program elements, including coursework, mentoring activities, internship placements, seminars, and recruitment cycles.
• Organize events such as orientations, workshops, advisory board meetings, symposiums, and site visits.
• Manage outreach activities, including summer camps, podcasts, public lectures, and community engagement events.
• Provide administrative support to the PI as needed.
• Maintain program communications, including updates to websites, newsletters, flyers, announcements, and social media.
• Support reporting requirements for the National Science Foundation.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees