Administrative Program Coordinator

University of Texas at Austin • Austin, TX

27d • Onsite

About The Position

Dell Medical School is seeking an Administrative Program Coordinator Purpose This is a temporary position expected to end on 08/26/26. The Administrative Program Coordinator supports various programs within the healthcare system, ensuring smooth operations. This role involves administrative support, project management, and coordination of activities. The coordinator works closely with clinical staff, administrative personnel, and external stakeholders.

Requirements

• Requires a Bachelor's Degree in Business Administration, Healthcare Management, or a related field with at least 3 year(s) of experience in administrative or program coordination experience.
• Navigate complex structures and manage multiple tasks.
• Excellent verbal and written communication.
• Plan, execute, and monitor projects effectively.
• Ensure precision in documentation and reporting.
• Identify and resolve issues effectively.

Nice To Haves

• Master's Degree in Business Administration, Healthcare Management, or a related field with at least 5 year(s) of experience in preferably in healthcare.
• Certified Administrative Professional (CAP)
• Project Management Professional (PMP)

Responsibilities

• Manages and coordinates program activities and timelines.
• Oversees the preparation and dissemination of program-related documents.
• Facilitates communication between departments and external stakeholders.
• Provides high-level administrative support to the leadership team.
• Manages schedules, appointments, and bookings for executives.
• Prepares and processes expense reports and invoices.
• Assists in planning, organizing, and managing projects.
• Monitors project progress and ensures timely completion.
• Coordinates cross-departmental collaboration for project success.
• Plans and organizes events, meetings, and conferences.
• Manages logistics, including venue booking and catering arrangements.
• Ensures events run smoothly and meet organizational objectives.
• Ensures compliance with company policies and legal regulations.
• Prepares and submits regular reports on program activities and outcomes.
• Maintains accurate records and documentation.
• Manages CME credits and CoC data in compliance with accreditation standards.
• Conduct research and manage data.
• Provide insights based on analysis.
• Handles confidential patient information and prepares case materials.
• Assist in onboarding and training new staff.
• Develop training materials.
• Manage office supplies and equipment.
• Ensure proper maintenance.
• Adheres to internal controls and reporting structure.
• Performs related duties as required.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees