Administrative Program Coordinator - Graduate Medical Education

City of Hope•Duarte, CA

62d

About The Position

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. This position assists with day-to-day management of department/division activities which includes administrative support to the Division Manager. Provides programmatic support for the GME Administration team in either the Accreditation & Operations or Initiatives division in meeting ACGME and other Medical Education Accreditation requirements. Collaborate with internal and external stakeholders for partnerships that enhance COH GME. Works with GME Director/DIO on short term and long-term strategic goals for the specific division. Create presentations and other materials as needed. Position has a high level of autonomy, collaborates with contributors across the organization (research, administrative, medical, and support personnel), and is a key position in the GME Administration office. Position requires excellent organizational skills with meticulous attention to detail, self-motivation and creativity

Requirements

Bachelor's Degree. Equivalent experience may substitute for minimum education requirements.
3 or more years of progressively responsible experience in business administration, clinical research or healthcare environment.
Strong presentation and communication/public speaking skills.
Familiarity with education platforms such as Canvas.

Nice To Haves

Administration and Coordination experience in healthcare preferred.

Responsibilities

Assist in division business activities, including budget monitoring; account management; purchasing; facilities; travel and reporting.
Participate in short and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendations for department management.
Oversee expenditures and communicate and monitors budget activities and analyzes variances/targets.
Coordinates departmental projects and events including faculty symposiums, research forums, and engagement activities.
Responds to division questions regarding expense reports/requisitions/check requests in ERP.
Manage platforms used for maintaining contracts/agreements. Includes submitting contracts/agreements and uploading into the contract platform.
Assist with developing data collection tools; and manages data files.
Conducts literature reviews and other inquiries and create annotated bibliographies as needed.
Help develop, design and manage projects according to plan, including planning new programs, adapting existing programs, and making contributions to GME.
Serve as a primary point of contact/ information for the division and as a liaison to visitors (physicians, program directors, residents, fellows, students, allied health professionals, vendors) and fulfill information requests from internal and external business contacts.
Schedule & maintain calendars, appointments, meetings & travel itineraries/arrangements for the Division Manager.