Administrative Program Assistant (PT)

J.F. Drake State Technical College • Huntsville, AL

70d • $18 - $26

About The Position

The part-time Administrative Program Assistant will support the administrative offices of the college in developing, organizing, and sustaining the mission of the College. Positions may be filled based on the individual applicant's skills, qualifications, and departmental needs. Continuation of position is contingent upon grant funding. Salary: Appropriate placement on the Alabama Community College System Board of Trustees. Local Salary 'L' Schedule - Part-Time, maximum of (19) hours per week. Hourly Wage Range is $18.74 - $26.98 per hour. Work Hours: Maximum of (19) hours per week.

Requirements

• 2 years of postsecondary education, and 2 years of documented administrative office work experience
• Experience working with budget management
• Strong verbal and written communication skills
• Strong organizational skills
• Ability to work independently
• Good interpersonal communication skills and ease in relating to people from a variety of educational, cultural, and social backgrounds
• Must meet all employability requirements of the college
• Ability to work nonstandard hours, including evenings or weekends

Nice To Haves

• Earned Associate's degree from a regionally accredited institution
• Experience managing a budget
• Experience with grants and program administration

Responsibilities

• Schedule and arrange all meetings and coordinate travel plans
• Check facts, proofread, and edit research documents to ensure accuracy
• Track grant progress over time
• Provide general secretarial and clerical assistance, including typing correspondence
• Receive and handle communications, including electronic communications, correspondence and telephone calls
• Assist the assigned office in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination
• Demonstrate strong verbal and written communication skills
• Submit reports to supervisor as requested
• Assist with conference and event planning and event organization
• Maintain grant files
• Order and maintain materials and supplies
• Retain and submit documentation as requested to support grant implementation, accountability, and accreditation efforts
• Perform other work-related responsibilities as assigned by the Director of Grants/Sponsored Programs and/or the President

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree