Administrative Program Assistant I - HR

New LHRC External Career Site • Winchester, VA

3d

About The Position

Administrative Program Assistant I represents a variety of office and administrative specialists such as fiscal, human resource, and information technology, with human resources being the primary focus. Employees in this class perform complex office and administrative support duties in a specialized program areas such as in accounting, human resources, information technology and are responsible for composing routine and non-routine correspondence; preparing or contributing to various reports; having frequent contact with others in administrative program areas to support operations and dealing with information that is sensitive and confidential. In addition, this role supports HR by calling applicants, scheduling interviews, updating screening documents, conducting reference checks, maintaining personnel spreadsheets, managing employee and applicant files, and helping to assist in new hire orientation. Additionally, the position assists the fiscal unit with basic payroll entry and supports the IT department with required paperwork and file maintenance.

Requirements

• Considerable knowledge of: office practices and procedures; agency policies and procedures as related to the subject area; and personal computer and office and agency software.
• Working knowledge of: basic math, accounting and bookkeeping.
• English, grammar, and use of the dictionary; and laws, rules, regulations pertaining to the subject area.
• Some knowledge of technical aspects of program area (HR)
• Skill in operating a variety of automated office equipment including the calculator, fax/copier and computer-driven word processing, spreadsheet, graphics and file maintenance programs.
• Demonstrated ability to: interact professionally with all levels of agency personnel and the public; communicate effectively both orally and in writing; analyze and manipulate data and prepare reports; maintain complex records; assemble and organize data and prepare reports; make required mathematical computations; interpret and follow oral and written policies, procedures, rules and regulations; maintain harmonious working and public relations; organize and prioritize work and make independent work processing decisions.
• High school diploma supplemented with postsecondary coursework in office or business administration, HR, computer science or related field, and clerical or administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Nice To Haves

• Associate Degree in Business Administration or HR.
• Previous experience as a Human Resources Assistant or similar.

Responsibilities

• Conducts business with the public, employees and other departments, answering questions and providing support
• Maintains and updates personnel records, to include recruitment files or other specialized records and reports in the administrative unit
• Supports the IT department and Fiscal department by maintaining records and filing paperwork
• Explains and gathers information regarding specific polices, and procedures
• Records information such as personnel, statistical or fiscal data and compiles informational reports
• Sets up hardware or loads software under carefully controlled parameters
• Composes routine, non-routine, sensitive and confidential memos, reports, forms, or other correspondence

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees