Administrative Professional (In Office)
About The Position
Want to work for a company that truly values its people? Optimum HR has been voted one of Orange County's Best Places to Work for nine consecutive years, and we're seeking a full-time Administrative Assistant to join our team. Optimum HR provides small and midsize businesses with comprehensive HR solutions, and behind that mission is a collaborative, fast-paced, and fun workplace. This role is ideal for a highly organized, proactive professional who enjoys variety, takes pride in supporting leaders and teams, and wants to grow with a company that embraces innovation and teamwork. This is an in-person position located in our Santa Ana/Tustin office and provides direct administrative support to our Company President, while also serving as a partner to our office and operation teams. Tasks may include:
Requirements
- High school diploma required; college coursework or degree preferred.
- Minimum of one year of office or administrative experience.
- Exceptional customer service mindset with strong interpersonal skills.
- Highly organized with excellent time management and attention to detail.
- Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); CRM or social media experience a plus.
- A collaborative team player who embraces Optimum's core values.
Responsibilities
- Provide direct administrative support to the Company President, including coordinating projects, reports, and special initiatives (company and occasional personal).
- Complete executive and administrative projects with discretion, accuracy, and follow-through.
- Serve as a professional point of contact for visitors and answer incoming calls.
- Coordinate companywide events and meetings, including travel arrangements.
- Maintain organized records and support reporting needs across departments.
- Coordinate with building management for maintenance and service requests.
- Order, stock, and manage office supplies, food and company collateral.
- Support day-to-day office operations and provide backup support for other administrative team members as needed.
- Assist with new hire onboarding and offboarding administrative processes.
- Coordinate employee anniversaries, birthdays, announcements, and gifts.
- Partner with IT vendors to coordinate equipment requests, user access, and support tickets.
- Assist the sales team with administrative tasks such as demo scheduling, CRM support (Salesforce and HubSpot), lead distribution, training coordination, and monthly client reporting.
- Prepare and submit client service agreements, RFPs, and related new-client documentation.
- Manage company client surveys, industry award process and password management.
- Maintain and update content on the company website and social media platforms.
- Perform additional administrative and operational duties as assigned to support company goals.
Benefits
- generous benefits package
- a monthly office commuting stipend
- terrific corporate culture
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
