Administrative Professional Journeyman

Gemini Industries Inc.•Arlington, VA

1d•Hybrid

About The Position

The Administrative Professional – Journeyman (AP) provides administrative support to the Secretary of the Air Force, Integration Capabilities Office (SAF/IC) and its senior leadership. The AP plays a pivotal role in supporting comprehensive office management in support of SAF/IC and its senior leadership. This position fosters effective communication and coordination with directorates, programs, stakeholders, and activities within and external to SAF/IC to ensure the successful execution of Senior Executive engagements and activities. The AP assists with the planning, and execution of senior leader engagements, leveraging their individual skill in project management, stakeholder analysis, communication planning, knowledge management and administrative skills. Per PWS section 1.3.10.2 Administrative Support, and PWS section 1.3.1.4 Strategy and Engagement Analysis, Planning and Support, specific responsibilities include but are not limited to:

Requirements

Minimum of five (5) years of work-related experience.
Of those years, a minimum of four (4) years of work-related experience working in support of a DoD component, to include administration, engagement, and administration.
Experience working with ETMS2 is required, but if contractor personnel do not have this experience, they must complete ETMS2 and Action Officer (AO) training within 60 calendar days (or next available class) of start date.
Strong organizational and multitasking skills.
Discretion and ability to handle sensitive information with professionalism.
Exceptional communication, both written and verbal with meticulous attention to detail.
Excellent interpersonal and customer service skills.
Excellent time management skills with a proven ability to meet deadlines.
Proficient in coordinating video and audio conference calls and maintaining webpages and databases.

Nice To Haves

Familiarization with the Intelligence Community
Experience supporting the Air Force.
ETMS2, DTS, and Action Officer trained and experienced.
Knowledgeable and skill in applying Generative AI.

Responsibilities

Coordinate with and Assist the Executive Officer (XO) with the SAF/IC senior leader internal and external schedules, engagements, and activities/battle rhythm.
Support continuous improvement of processes and administrative tasks, such as using project management software (e.g., Excel, Microsoft Teams, Word, OneDrive, OneNote, Outlook, PowerPoint, & Project), virtual assistants, Generative AI tools and other automation tools.
Maintain files, records, databases according to departmental policies and procedures.
Organize and maintain digital files and records, ensuring easy access and retrieval when needed.
Support implementation and sustainment of cloud-based document sharing and collaboration tools for efficient document management.
Update and maintain office procedures to ensure effective and efficient operations.
Analyze, evaluate, document, and coordinate various administrative processes and other related matters such as correspondence management, records management, leave administration, communications, organizational changes, changes in delegations etc.
Prepare a variety of correspondence and other written material with little oversight. Keeps abreast of current and proposed policies and procedures, orders, handbooks, etc.
Assist the XO in the review executive level documents for content, grammar/spelling, clarity, syntax, format, before final coordination w/SAF/IC senior leaders (Dir/Dep Dir); targeted audience often most senior levels of DoD/Government.
Adopt the use of government provided Generative AI tools on a day-to-day basis to accelerate research, documentation, analysis, planning, reporting, and problem solving. Make recommendations on process improvements and practices that improve quality, speed and/or efficiency.
Provide support in SAF/IC) processes, organization development and support for development of engagement plans to effect resourcing support from CDM stakeholders and customers.
Analyze annual congressional authorizations and appropriations to determine potential strategic impacts to planned and ongoing SAF/OC activities.
Fill in for the XO on occasion to provide coverage in times of personal time off or other absences.