Administrative Professional III

National Jewish Health • New York, NY

282d • $23 - $28

About The Position

Provides advanced level direct support as Administrative Professional to management level and faculty positions with minimal supervision. May assist faculty with grant applications and grant submission processes. Serves as a liaison to various internal and external customers.

Requirements

• High School diploma required.
• 5 years of administrative assistant or related office setting experience required.

Responsibilities

• Types correspondence, memos, reports, manuscripts, grants, presentations, speeches or other documents to include formatting documents, spelling and punctuating accurately, proofreading and editing final copy.
• May assist with the grant submission process by coordinating application segments and ensuring that grants are filled out correctly on the proper forms.
• Answers, screens and routes phone calls, takes messages, schedules appointments, and manages calendars.
• Duplicates documents, processes and distributes mail, sets up and maintains filing systems.
• Makes travel arrangements, arranges travel itineraries for management and/or faculty, as well as outside visitors or speakers.
• Orders supplies from internal and external sources and processes reimbursements.
• Works with departmental managers/directors to ensure compliance with institutional and departmental policies and procedures.
• May assist clinical faculty with credentialing paperwork.
• Acts as a team member providing back up for staff absences and vacancies, as needed.

Benefits

• Comprehensive Medical Coverage: Multiple Cigna health plans for Colorado, regional office and remote employees.
• Paid Time Off: Generous PTO accruals to use for vacation and sick days, and six paid holidays.
• Dental & Vision Plans: Coverage effective the first of the month after hire.
• Retirement Savings: 403(b) plan with employer contributions after two years.
• Wellness Incentives: Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement: Up to $5,250 annually for full-time and part-time employees.
• Child Care Assistance: Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance: Employer-paid plans and optional buy-up choices.
• Voluntary Benefits: Full suite of coverage options such as Accident, Hospital Indemnity and Legal Plan.
• Exclusive Discounts: Savings on local services, insurance, and RTD bus passes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: High school or GED