Administrative Professional I (Job Share Opportunity- 2 Positions)

Montana Hospital Association • Helena, MT

6d • $17

About The Position

Montana Hospital Association is looking for a service-driven professional to join our administrative support team! Administrative Services Serves as the initial point of contact for members, employees, and external entities by responding to inquiries regarding association services, resolving issues when possible, and referring matters to the appropriate staff member as needed. Schedules meetings and coordinates travel arrangements, including reserving available company vehicles; answers incoming calls and directs them to the appropriate staff. Tracks, maintains, and communicates project schedules, activities, and deadlines for self and others to support accurate and timely completion of work. Maintains inventory levels, orders office supplies, and ensures supplies are stocked as needed. Education, Events, and Meetings Assists the Director of Education and Events with events, meetings, and education program planning. Tracks inventory before and after each event. Order any necessary supplies or those requested for the event. Attends conferences and meetings as assigned to provide professional onsite support.

Requirements

• One-year certificate from college or technical school and at least one (1) year related work experience in administrative support services and/or project coordination, or equivalent combination of education and experience.
• Valid Montana Driver’s License.

Responsibilities

• Serves as the initial point of contact for members, employees, and external entities
• Schedules meetings and coordinates travel arrangements
• Tracks, maintains, and communicates project schedules, activities, and deadlines
• Maintains inventory levels, orders office supplies, and ensures supplies are stocked as needed
• Assists the Director of Education and Events with events, meetings, and education program planning
• Tracks inventory before and after each event
• Order any necessary supplies or those requested for the event
• Attends conferences and meetings as assigned to provide professional onsite support

Benefits

• Medical, dental, and vision insurance
• Employer contribution to Health Savings Account (HSA) or Montana Medical Savings Account (MSA)
• Flex Savings account
• 401(k)
• Very generous 401(k) contribution after 2 years of employment
• Life Insurance
• Paid time off
• Employee Assistance Program
• Holidays : Enjoy 7 paid holidays per year, with an additional paid office closure between Christmas Day and New Year's Day.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed