Administrative Professional & Events Coordinator - Dean's Office, Eberly College of Arts and Sciences

West Virginia University • WV

91d

About The Position

The position is responsible for the strategic planning and seamless execution of the College’s signature events. In addition, the position performs high level administrative duties for the Associate Dean for Academic Affairs, Associate Dean for Research & Graduate Studies, Assistant Dean for Curriculum & Assessment, Assistant Dean for Undergraduate Student Services & Programs, Executive Director of Development, Director of Institute for Policy Research & Public Affairs in the Rockefeller School, and the Director of the STEM Collaborative.

Requirements

• BA/BS degree preferably in communications, business, or English.
• Minimum of two (2) years of professional experience, including event planning, administrative support, and business writing.
• Demonstrated excellent writing and editing skills, including composition, grammar, punctuation and proofreading.
• Demonstrated ability to successfully plan and execute College events.
• Excellent attention to detail and follow-up.
• Demonstrated excellent interpersonal communication and public speaking skills.
• Demonstrated ability to manage multiple projects simultaneously with a high level of detail while meeting deadlines.
• Ability to establish and maintain effective relationships and deal tactfully with a variety of people.
• Demonstrated ability to work autonomously, with minimal supervision, as well as part of a team in a fast-paced environment.
• Ability to work occasional evenings and weekends.
• Ability to conduct oneself in a professional manner.
• Demonstrated ability to maintain confidentiality.
• Demonstrated excellent time management and organization skills.
• Demonstrated knowledge of Microsoft Suite.

Responsibilities

• Provides high-level administrative support to the Associate Dean for Academic Affairs, Associate Dean for Research & Graduate Studies, Assistant Dean for Curriculum & Assessment, Assistant Dean for Undergraduate Student Services & Programs, Executive Director of Development, Director of Institute for Policy Research & Public Affairs in the Rockefeller School, and the Director of the STEM Collaborative.
• Serves as a key liaison, communicating daily with senior officials at West Virginia University, peer institutions, government agencies, donors, the WVU Foundation, parents, students, and alumni.
• Independently manages the graduate and undergraduate Academic Enrichment Travel and Research Award Programs.
• Coordinate interviews for Assistant and Associate Dean’s as vacancies arise.
• Serves as secretary of the Curriculum & Assessment Policy Committee.
• Troubleshoots course scheduling issues in CLSS for all ECAS subject codes when needed.
• Create and manage complex college-wide Qualtrics Surveys on a variety of projects.
• Creates, distributes, and manages Common Exam schedule for ECAS STEM disciplines.
• Serves as a point of contact for articulation agreements from the Office of Registrar.
• Coordinates all travel arrangements with Assistant/Associate Deans and the Director of Institute for Policy Research & Public Affairs.
• Responsible for purchasing in the Dean’s Office.
• Serves as point of contact for College’s Outstanding Teacher, Research, Public Service awards.
• Assists the Director of Institute for Policy Research & Public Affairs with minimal Post Award Grant management.
• Assist the Chief of Operations with annual teaching faculty renewal letters.
• Proofreads and edits written communications and marketing materials.
• Responsible for the strategic planning, coordination and execution of highly visible College events.

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service
• 18 sick days per year
• Range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees