Administrative Professional - Commercial Real Estate

Colliers International • Boston, MA

240d • $31 - $40

About The Position

At Colliers, we are looking for a dynamic Administrative Professional (internally called Client Services Coordinator) who thrives on providing top-notch support to brokers and clients alike. As a Client Services Coordinator, you're at the forefront of the action, delivering exceptional support to an assigned broker team. From project management to marketing support, you're the go-to guru for all things Commercial real estate. You have a passion for proposal creation and presentation. You're ready to tackle any client-facing challenge, or transaction administration task that comes your way. Join our team and let's make real estate magic together!

Requirements

• 2+ years of Administrative/Executive Assistant work.
• Proficient in MS Office Suite, including MS Word, Outlook, Excel, PowerPoint.
• Ability to work under pressure, deal with multiple deadlines, effectively handle stressful situations, and work with minimal direction/supervision.

Responsibilities

• Correspondence - Transcription, typing and sending (via email and hard copy)
• Client and Board Interaction - Communicate and coordinate materials as needed
• Manage tasks related to bridging technology gaps, such as setting up devices, managing online accounts, or troubleshooting connectivity issues
• Email & Voicemail - Daily inbox oversight, updating and printing. Transcription, relaying and follow-up.
• Calendar - Confirmation, recording and priority labeling of all incoming invitations and events. Send Calendar requests for in-person and virtual meetings
• Reservations: Travel - Research and book travel. Dinners, Events, etc.
• Expense Management - Organize business and personal expenses, ensuring the former are completed monthly and the latter is forwarded to personal accountant
• Liaise with Personal Assistant, Accountant, and Travel Agent (and others) to ensure non-business related requests have been received
• Demonstrate high levels of patience and adaptability when additional time or repeated instructions are required

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate