Administrative Professional 4

State of Ohio • Columbus, OH

5d • Onsite

About The Position

In this position as an Administrative Professional 4, you will: Provide comprehensive administrative assistance to the Service and Monitoring & Enforcement Departmental (SMED), including direct support to Director and División Chiefs Facilitate daily operations by assisting with routine tasks, coordinating division projects, and managing record retention Handle internal and external communications, responding to both written and oral correspondence in a timely and professional manner Maintain and update departmental records, ensuring data accuracy across platforms such as Salesforce, Ohio 811 excavator lists, and SharePoint Edit and/or perform regular maintenance for SMED webpage Coordinate recruitment logistics such as scheduling interviews, organizing assessments, and support test proctoring activities Perform general clerical tasks (process mail, answer phone, monitor fax transmissions) Arrange travel accommodation for field staff Document and revise meeting minutes for boards and Commissions

Requirements

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Provide comprehensive administrative assistance to the Service and Monitoring & Enforcement Departmental (SMED), including direct support to Director and División Chiefs
• Facilitate daily operations by assisting with routine tasks, coordinating division projects, and managing record retention
• Handle internal and external communications, responding to both written and oral correspondence in a timely and professional manner
• Maintain and update departmental records, ensuring data accuracy across platforms such as Salesforce, Ohio 811 excavator lists, and SharePoint
• Edit and/or perform regular maintenance for SMED webpage
• Coordinate recruitment logistics such as scheduling interviews, organizing assessments, and support test proctoring activities
• Perform general clerical tasks (process mail, answer phone, monitor fax transmissions)
• Arrange travel accommodation for field staff
• Document and revise meeting minutes for boards and Commissions

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed