Administrative Professional 4 (PN 20013598)

State of Ohio • Columbus, OH

6d • $27 - $28

About The Position

The Office of Financial Affairs is seeking a detail-oriented and proactive administrative professional to provide advanced support. This role involves financial reporting, program coordination and collaboration with internal and external stakeholders.

Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish. The Office of Financial Affairs assists in the establishment of Ohio Department of Health's (ODH) long- and short-range fiscal goals and objectives. The office provides the agency with the overall fiscal administration support through its various unit operations including accounting, purchasing, budgeting and grants administration. The office oversees the department's Compliance and Accountability Unit and biennial budget process; provides technical assistance to agency decision makers and provides daily monitoring and analysis of agency spending trends. At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website !

Requirements

• Option 1: 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or Option 2: Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field.
• Or Option 3: 12 mos. exp. as Administrative Professional 2,16872.
• Or Equivalent of Minimum Class Qualifications For Employment noted above .
• Administrative Support/Services
• Administrative support/services, Accounting and Finance, Clerical & Data Entry
• Analyzation
• Attention to Detail
• Verbal Communication
• Written Communication
• Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration. Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted.
• ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.
• The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
• Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities.
• The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Responsibilities

• Provide advanced administrative and secretarial support, including drafting reports and handling sensitive correspondence.
• Analyze, compile and summarize complex financial, payroll and operational data.
• Prepare and run financial and program reports.
• Coordinate and support the Medicaid Administrative Claiming (MAC) program and related activities.
• Respond to inquiries from internal staff, local health departments and external partners.
• Monitor compliance with federal and state regulations, policies and procedures.
• Assist with quarterly timestudies, audits, and documentation for reimbursement.
• Maintain and update systems and ensure data accuracy.
• Provide technical assistance and guidance to agencies on reporting and system use.
• Participate in meetings, committees, and inter-agency collaborations.
• Track program performance and recommend process improvements.
• Support training efforts, conferences and program communications.
• Perform general administrative duties such as scheduling, recordkeeping, invoicing and document management.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )
• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees