Administrative Professional 4 (Legal Division)

Ohio Department of Administrative Services • Columbus, OH

3d

About The Position

The Ohio Department of Children and Youth is seeking a highly organized, detail-oriented Administrative Professional 4 to provide advanced administrative and communications support to our Legal Division. This role manages complex calendars and meetings, prepares correspondence and presentations, coordinates events, maintains confidential records, and serves as a key liaison across internal teams and external partners. The position also supports website and SharePoint updates, digital and promotional asset management, and basic office equipment coordination. Ideal candidates are strong communicators, adept at balancing multiple priorities, and comfortable working in a fast-paced, mission-driven environment.

Requirements

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Administrative Support/Services

Nice To Haves

• Experience supporting legal, government, or policy-related teams.
• Strong writing and editing skills, including drafting correspondence and preparing presentations.
• Proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, SharePoint).
• Experience updating websites, SharePoint sites, or managing digital content.
• Demonstrated ability to handle confidential or sensitive information with discretion.
• Familiarity with public sector processes or administrative procedures.

Responsibilities

• Provide advanced administrative support to the Legal Division, including complex calendar management, meeting coordination, and preparation of agendas and minutes.
• Draft and edit correspondence, presentations, and other communication materials for internal and external audiences.
• Serve as a central liaison for the division, coordinating information flow across teams, partners, and the public.
• Maintain confidential records and support website, SharePoint, and digital content updates.
• Assist with event coordination, including logistics, materials, and on-site support at community or partner events.
• Manage basic office equipment needs—troubleshooting issues, coordinating repairs, and supporting procurement research.
• Support project tracking, forms management, list maintenance, and general administrative needs for the division.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees