Administrative Professional 2

State of Ohio • Columbus, OH

1d • Onsite

About The Position

The Ohio Department of Education and Workforce is a diverse team of passionate, education-focused professionals responsible for overseeing and enhancing the quality of education for each of Ohio’s 1.7 million students. The Department provides the resources and supports essential to raising student achievement and accelerating learning opportunities, advancing the connectivity between K-12 and postsecondary learning, creating programs to support and expand workforce experiences, and ensuring students have the necessary supports to be ready each day to learn. As the governing body responsible for overseeing and enhancing the quality of education within the State of Ohio, the Department of Education and Workforce is dedicated to promoting educational excellence and ensuring equal access to learning opportunities for all students. The Department is committed to collaborating with schools, districts, educators, students, families, businesses, nonprofits and all stakeholders to achieve our educational goals. The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. The Ohio Department of Education and Workforce is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class. Questions or concerns about this should be directed to the Office of Human Resources ( [email protected] ).

Requirements

• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
• -Or 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.
• -Or 6 mos. exp. as Administrative Professional 1, 16871.
• -Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Support Director and other office leadership in program direction: Researches and analyzes materials and information as related to Office of Federal Programs; Provides information as requested by internal and external customers: Serves as point of contact for answering office phones; Assists customers with accessing and understanding how Continuous Comprehensive Improvement Plan (CCIP) and related systems work; Provides customers with information as to how to retrieve login and password for system; Maintains and updates electronic files on regular basis; Develops, maintains and retrieves information from Excel worksheets Provides support to administrators for workshops and trainings; Serves as liaison between Director and office staff, department staff, and other state agencies; Transmits decisions and directives (e.g., documents and maintains confidential and/or sensitive information).
• Supports ED STEPS project/process and provides administrative support for office technology systems: Coordinates and arranges ED STEPS meetings for Steering committee, subcommittees and other functional meetings with ODE and vendor CGI Assists ED STEPS leadership team with research, meeting minutes, presentations, etc Maintains, organizes and updates ED STEPS Sharepoint and Teams folders Assists with access rights and internal and external role requests for office systems Collaborates with internal IT and outside technology contractors
• Facilitates office operations functions: Monitors and coordinates Director’s schedule; Assists in the development and organization of agenda items for various business meetings; Gathers details or documentation needed for meetings; Represents Director at meetings (e.g., records and compiles meeting minutes); Maintains calendar and schedules appointments (e.g., reserves meeting sites, acquires materials and/or equipment, coordinates with building security personnel, tracks confirmations); Facilitates travel arrangements (e.g., handles airline, hotel, conference and ground transportation details, prepares and tracks travel reimbursements); Prepares materials needed for site visits and presentations: Works with site contact person to determine needed agenda items, number of participants, equipment and materials needed; Researches and collects information for presentations; Uses PowerPoint to create presentations; Copies, collates, and assembles presentation packets for distribution.
• Performs other related duties as assigned by Office Director: Orders, distributes, and maintains inventory of office supplies; ·Creates correspondence; Serves as office records retention coordinator; Attends meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree