Administrative Practice Assistant

Meyers Nave A Professional Corporation • Oakland, CA

70d • $23 - $27

About The Position

The Administrative Practice Assistant (APA) is responsible for providing administrative support to attorneys on a day-to-day basis. Under the supervision of the Director of Administration, the APA works closely with clients, attorneys, and other team members to ensure effective and timely attention to important legal matters. This includes handling discreet functions such as greeting visitors and vendors, overseeing food orders for internal and client-facing events and working closely with the Office Services Lead and Director of Administration to perform a wide variety of clerical and administrative duties, which includes providing a high level of customer service and support, while consistently producing an excellent work product. This is a part-time (8:30a-1:30p, 5 days/week), on-site position.

Requirements

• High School diploma required; some college preferred.
• Superior customer service skills with strong organizational skills and ability to contribute to streamlining processes.
• Strong attention to detail with ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment.
• Self-starter with ability to work independently, as well as in a team environment.
• Experience using Microsoft Office 365.

Responsibilities

• Draft, review and revise legal and non-legal documents including correspondence and memoranda, pleadings, PowerPoint presentations, budgets, etc.
• Format court pleadings according to applicable court rules and generate tables of authorities and tables of contents using Firm software.
• Build an understanding of, and facility with, local rules of court, municipal, state and federal rules of procedure.
• Quickly process requests received and provide quality control for projects prior to delivery to requesting party/parties (document shells, mailings, scanning, print/court filings jobs, binders).
• Greet all office visitors with professionalism, tact and courtesy.
• Process all outgoing and incoming mail.
• Ensure all pertinent deadlines are scanned to the Firm's Calendaring Department in a timely fashion.
• Coordinate all office/kitchen supplies needs on a weekly basis, with the Office Services Lead.
• Attend to conference room set-ups prior to meetings, as well as breakdown and clean-up thereafter, including setting up video conferences as needed.
• Maintain common spaces on a regular basis.
• Assist IT Department with set-up/break-down of workspaces for incoming or exiting employees.
• Maintain library and file storage lists.
• Entering attorney's billable time and preparation of expense reports.
• Monitor all common area equipment to ensure they are well-stocked and working properly.
• Maintain composure and work efficiently and accurately during highly stressful circumstances.
• Maintain dependable and reliable on-site attendance.
• Demonstrate excellent customer service by working cordially, cooperatively and productively with Firm employees.
• Work as needed to complete essential functions.

Benefits

• A reasonable estimate of the base salary range for this position is $23.00 to $27.00 per hour.

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED