Administrative/Payroll Clerk

McLaren Scottsdale, Lotus Scottsdale • Scottsdale, AZ

401d • $43,888 - $46,592

About The Position

The Administrative/Payroll Clerk position at McLaren Scottsdale is a full-time role focused on supporting the accounting and administrative operations within an automotive dealership. This position is essential for ensuring efficient financial processes and providing exceptional service to both internal teams and external partners.

Requirements

• Previous experience in payroll processing, accounting, or administrative roles in an automotive dealership.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in accounting systems (DealerTrack experience preferred) and general office software.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent communication and customer service skills.

Responsibilities

• Accurately post all purchases in the accounting and DealerTrack computer systems.
• Reconcile vendor statements and disburse funds for goods and supplies.
• Verify and maintain accounting schedules, ensuring accuracy and compliance.
• Record and process service contracts, GAP, and aftermarket applications/cancellations, while reconciling associated payables and receivables.
• Assist in processing payroll, maintain records, and ensure accurate and timely disbursement.
• Provide administrative assistance for human resources tasks, such as maintaining employee files, I-9 compliance, and time/attendance tracking.
• Generate and maintain salesperson commission reports and handle commissions on hold.
• Assist with accounts receivable operations, including invoicing, deposits, and collections.
• Reconcile reconditioning and service accounts weekly and schedules monthly before month-end.
• Post journal entries, general expenses, and other required postings promptly.
• Maintain petty cash accounts and ensure vendor information is up to date.
• Process and complete annual 1099 reporting.
• Support end-of-month and year-end accounting tasks.
• Order and manage office supplies as needed.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed