Administrative Operations Support Specialist
About The Position
BBCH Support Services LLC is seeking a Full Time Administrative Operations Support Specialist to perform multiple duties at our Holt, FL office. This job operates in a professional office environment. The ideal candidate is an outgoing, friendly, motivated, and professional individual with excellent communication skills who is willing to be part of a larger Administrative / Operations Support team that provides all around support to the local office and throughout the entire BBCH organization. BBCH Support Services LLC offers a great benefits package complete with medical, dental, and vision insurance, health savings account health reimbursement account, flexible spending account, employer paid life and disability, 401(k) matching, and paid time off along with other essential benefits. This position will report to our office location in Holt, FL Essential Duties & Responsibilities The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties, but not all duties performed for this position. Other duties may be assigned.
Requirements
- Basic computer skills in Microsoft Word, Excel, PowerPoint and Teams.
- Strong verbal and written communication skills.
- Strong organizational abilities and the ability to multitask effectively in a fast-paced environment.
- Proficiency in using office equipment, including telephone systems, printers, and computers.
- A high school diploma is required
- As a condition of employment, you may be required to pass a pre-employment drug screening and have acceptable references and background check results.
Nice To Haves
- college courses are a plus.
- One year of working experience is preferred.
Responsibilities
- Greet and welcome visitors with a warm and professional demeanor, ensuring a positive first impression.
- Manage incoming/outgoing calls using MS Teams.
- Responsible for arranging, receiving, and distributing of incoming and outgoing mail (including USPS, UPS, FedEx, courier services, etc.).
- Provides support to the office and operations team including copying, mailing, compiling reports, etc.
- Responsible for overseeing the maintenance of office equipment, including copier, fax machine, postage machine, etc.
- Maintain and order office supplies (this means being aware of when supplies are running low and being proactive in ordering).
- Assist in managing New Employee Set Ups and helps with new employee onboarding.
- Assist employees with questions regarding online time and expense reporting.
- Helps employees with issues regarding reconciliation of p card transactions.
- Help manage Fleet for the ENV business line.
- Support the field employees by being a resource they can call for help when they are in remote locations.
- Assist vendors in any payment issues by interfacing with existing accounting system.
- Assist with miscellaneous copying, scanning, filing, organizing, office organization, etc.
Benefits
- medical, dental, and vision insurance
- health savings account health reimbursement account
- flexible spending account
- employer paid life and disability
- 401(k) matching
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
