Administrative Operations Support Assistant
About The Position
Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You. Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus! Withum is a place where talent thrives - where who you are matters. It’s a place of endless opportunities for growth. A place where entrepreneurial energy plus inclusive teamwork equals exponential results. Explore different industries. Learn new skills. Connect with our diverse teams of professionals to gain insight into the career you envision. Your Career Starts with You. Experience the Transformative Power of Withum Plus You - that’s the Power in the Plus! Withum is seeking an Administrative Operations Support Assistant for our Buffalo, NY office . This person will perform administrative work as needed in the areas around the Firm and will ensure timely, accurate, and quality projects, and related work as required. Assist in ensuring the smooth and efficient operations of our downtown Buffalo office. Work with Office Administrators to help support our staff and clients, including but not limited to typing correspondence, reports, etc., calendar maintenance, client communications, event coordination and planning, visitor travel arrangements, software assistance for client-facing team members, scanning, mailings, photocopying, coordinating deliveries, mailroom tasks, ordering office supplies, etc. The ideal candidate has excellent communication and organizational skills, strong attention to detail, the ability and flexibility to work in a fast-paced environment and is eager to learn new software programs. Collaborate with team members to support the overall efficiency and productivity of the office Address client and other team members’ questions and issues promptly Handle confidential and sensitive information with discretion and professionalism Able to work overtime as needed This is a mainly in-office position, with some flexibility to work from home, once training has been completed.
Requirements
- High school diploma or equivalent; additional education or certification in office administration is a plus
- Professional and appropriate written and verbal communication skills, especially in follow-up
- Five + years’ experience as an office assistant or in a similar role
- Willingness to work as part of team to balance and share workloads and assignments
- Proficient computer skills, including MS Office (Word, Excel, PowerPoint, Outlook) and aptitude to learn additional programs
- Minimum 4 days a week in office with some flexibility
- Willingness to work in a downtown Buffalo office
Responsibilities
- typing correspondence, reports, etc.
- calendar maintenance
- client communications
- event coordination and planning
- visitor travel arrangements
- software assistance for client-facing team members
- scanning
- mailings
- photocopying
- coordinating deliveries
- mailroom tasks
- ordering office supplies
- Collaborate with team members to support the overall efficiency and productivity of the office
- Address client and other team members’ questions and issues promptly
- Handle confidential and sensitive information with discretion and professionalism
- Able to work overtime as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
