Administrative Operations Specialist

Easter Seals Florida Inc•Miami, FL

16h•$19•Onsite

About The Position

Easterseals Florida is seeking a dynamic, organized, and detail-oriented Administrative Operations Specialist to support our Southernmost Coast Early Steps Program in Miami. This role provides high-level administrative and operational support to program supervisors and is essential to ensuring smooth daily operations. We’re looking for a skilled administrative professional who thrives in a fast-paced environment, takes initiative, and excels with minimal supervision.

Requirements

Associate's degree and at least two years of administrative experience; or an equivalent combination of education and experience
Strong problem solving and time management skills
Clear and professional verbal and written communication skills
Acute attention to detail
Excellent customer service skills and a desire to jump in and assist where needed
Ability to work autonomously as well as with a team
Ability to meet deadlines
Proficient with Microsoft Office Suite, including Excel
Ability to work a flexible schedule as needed

Nice To Haves

Bilingual (Spanish/English or Creole/English)preferred

Responsibilities

Provide general clerical and operational support to managers and staff
Assist with coordinating day-to-day program operations, including data recording and reporting
Collaborate on facility needs and recommend repairs or improvements
Maintain office equipment by completing preventative maintenance, coordinating repairs, and tracking equipment inventory
Perform basic local accounting tasks such as purchase orders, receipting, and related documentation
Support reception duties, including greeting visitors and assisting with routine clerical tasks