Administrative Operations Manager 1 (PCN 160007)

State Of Alaska•Juneau, AK

5d•Onsite

About The Position

This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply. Welcome to the Department of Health! We'd be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today! This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify. What You Will Be Doing: Are you ready to lead transformational changes in Alaska's health care system? The Department of Health is seeking a dynamic and visionary leader to serve as Administrative Operations Manager 1 for the Rural Health Transformation Program, overseeing a budget of approximately $500 million. In this pivotal role, you will: Manage and coordinate administrative, financial, and operational functions that support the Rural Health Transformation Fund Oversee administrative support, procurement, contracts, and federal reporting Ensure fiscal accountability and compliance Participate as a key member of a team in planning, monitoring, and oversight of the Rural Health Transformation Program operations. Contribute to the development of legislative requests for information, fiscal notes, and audit responses. Oversee procurement processes for entities supported by the Rural Health Transformation Program. This is a rewarding opportunity to drive meaningful impact across Alaska's health continuum—supporting individuals, families, and communities statewide. Mission and Values/Culture: At the Department of Health, our mission is to protect and improve the health of all Alaskans. Every role in the department directly contributes to strengthening communities, expanding access to care, and improving real-life outcomes for individuals and families across the state. We are guided by values that shape how we work and how we serve: Service - We put Alaskans first and approach our work with compassion, integrity, and respect Excellence - We value professionalism, continuous improvement, and responsible stewardship of public resources Collaboration - We believe the best outcomes are achieved through teamwork across divisions, agencies, and communities Accountability - We are transparent, data-driven, and committed to measurable results The Department of Health offers a mission-driven workplace where employees are supported, valued, and empowered to grow. We prioritize professional development, work-life balance, and an inclusive environment. Our employees are encouraged to innovate, develop professionally, and contribute meaningful solutions that impact families and communities statewide. Benefits of Joining Our Team: At the Department of Health, we believe in taking care of the people who take care of Alaska. In addition to the meaningful work you will do every day, we offer a comprehensive benefits package designed to support your career, well-being, and life outside of work. Benefits include: Comprehensive health, dental, and vision insurance for you and your family Generous retirement plans to help you build long-term financial security Paid leave Work-life balance hybrid telework options Professional development and training opportunities to support career growth Job stability and career advancement within a statewide public service system Employee wellness programs and support resources Most importantly, you will gain the opportunity to build a purpose-driven career where your work directly improves the lives of Alaskans and strengthens communities across the state. The Working Environment You Can Expect: This position is in Juneau in the Assistant Commissioner's office in the Alaska Office Building. We are in the heart of downtown Juneau, near shopping and restaurants. Covered parking is provided in the adjacent State Office Building parking garage. Who We Are Looking For: The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below: Budget Administration : Knowledge of the principles and practices of budget administration and analysis, including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems. Problem Solving : Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations. Control of Funds: Knowledge of the principles, procedures, and requirements for maintaining control and accountability of obligations and expenditures for all appropriations and fund accounts. To view the general description and example of duties for this job class, please go to the following link and search for Administrative Operations Manager 1: https://www.governmentjobs.com/careers/Alaska/ classspecs Minimum Qualifications Competency-Based Minimum Qualifications Instructions This job class uses competency-based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class. Competency Description The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations instead of specific tasks and are to be used only as parameters and guidelines. A competency's description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation. Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class. Minimum Qualifications: Any combination of education and/or experience that provides the applicant with competencies in Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change. Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues. Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization. Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization. Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals. Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field. Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation. “Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job. “Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. “Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Requirements

Any combination of education and/or experience that provides the applicant with competencies in Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Nice To Haves

Budget Administration : Knowledge of the principles and practices of budget administration and analysis, including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
Problem Solving : Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
Control of Funds: Knowledge of the principles, procedures, and requirements for maintaining control and accountability of obligations and expenditures for all appropriations and fund accounts.

Responsibilities

Manage and coordinate administrative, financial, and operational functions that support the Rural Health Transformation Fund
Oversee administrative support, procurement, contracts, and federal reporting
Ensure fiscal accountability and compliance
Participate as a key member of a team in planning, monitoring, and oversight of the Rural Health Transformation Program operations.
Contribute to the development of legislative requests for information, fiscal notes, and audit responses.
Oversee procurement processes for entities supported by the Rural Health Transformation Program.