Administrative Officer

United States Department of Veterans Affairs • Marion, IL

404d • $59,966 - $77,955 • Onsite

About The Position

The Administrative Officer for the Care Management & Social Work Services at the Marion, Illinois VA Medical Center plays a crucial role in managing various administrative functions essential for the effective operation of the service. This position involves personnel administration, financial management, and administrative oversight, ensuring compliance with policies and regulations while supporting the Chief of the Service and other supervisors.

Requirements

• U.S. Citizenship is required to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must meet Time-In-Grade requirements for GS-09 level, having served 52 weeks at GS-07 level.
• Specialized experience equivalent to GS-7 level in the Federal service is required, including skills in applying analytical methods to health care operations.
• Education may substitute for experience; a master's degree or equivalent graduate degree is acceptable.
• Combination of education and experience may also qualify.

Nice To Haves

• Experience in health care operations and administrative support functions.
• Knowledge of federal personnel policies and procedures.
• Familiarity with budgetary constraints and financial management.

Responsibilities

• Prepare job analyses for job postings and coordinate personnel actions.
• Maintain personnel-related records in the six-part system.
• Advise management on administrative and clinical orientation processes for new staff.
• Provide administrative orientation and training for the Service and ensure proper documentation is completed.
• Audit competency folders for all Social Work staff quarterly to ensure compliance with accreditation requirements.
• Consult with supervisors to draft, implement, and review Service-level personnel policies.
• Serve as an approving official for purchase orders for the Service.
• Attend Director's Morning Report and follow up on assigned issues.
• Assist the Chief in assessing the effectiveness of professional services provided to patients.
• Conduct special studies and analyze complex problems related to manpower, office equipment, and workload statistics.
• Prepare and certify timecards, administer the unplanned leave system, and track leave in collaboration with supervisors.

Benefits

• Comprehensive benefits package as a federal employee.
• Access to a range of benefits designed to support federal careers.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Industry: Administration of Human Resource Programs
• Education Level: Master's degree