Administrative Officer 3 - 133563 Scripps Institution of Oceanography

Scripps Institution Of Oceanography • San Diego, CA

411d • $77,000 - $139,200 • Remote

About The Position

The Administrative Officer 3 at UC San Diego's Marine Physical Laboratory Division is responsible for managing and administering operations within a small to mid-sized academic or non-academic department. This role involves coordinating logistics for research initiatives, providing executive support to Principal Investigators, and ensuring compliance with safety protocols. The incumbent will facilitate communication among diverse stakeholders and contribute to creating an inclusive work environment.

Requirements

• Thorough knowledge of University rules and regulations for budget and personnel management.
• Experience in shipping and lab organization logistics.
• Ability to thrive in a fast-paced work environment with multiple overlapping projects.
• Knowledge of administrative operational activities such as event planning and risk management.
• Strong analytical and judgment skills for troubleshooting and recommendations.
• Effective communication and interpersonal skills to work with diverse populations.
• Experience using multiple platforms for group organization and project management.

Nice To Haves

• Prior experience with oceanographic engineering teams and field-based research.
• Basic knowledge of oceanography and oceanographic field practices.
• Experience with 3rd party freight forwarders.

Responsibilities

• Manage, plan, and administer operations of the department.
• Coordinate cross-functional teams to support academic and research missions.
• Provide logistical support for routine operations and complex research initiatives.
• Organize resources for multiple concurrent projects and ensure adherence to timelines.
• Supervise staff or students as needed.
• Oversee safety protocols and physical security measures within facilities.
• Coordinate inventory management and property stewardship.
• Organize and host workshops, symposia, and special events.
• Collaborate with technical program managers and financial analysts for seamless operations.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• 401k retirement savings plan
• Paid holidays
• Flexible scheduling options
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: No Education Listed