Administrative Office Associate I - Nursing Evening/Weekend Program

Hagerstown Community College • Hagerstown, MD

223d • $19 - $22

About The Position

The Administrative Office Associate provides administrative and clerical support to the Nursing Evening/Weekend Program Coordinator and faculty, serves as division receptionist, and aids students in the evening-weekend program and others. This is a grant-funded, part-time position for 29 hours per week.

Requirements

• Associates Degree required.
• 2-3 years clerical and administrative experience in an educational setting.
• Knowledge of medical terminology required.
• Excellent skills in computer applications such as Microsoft Word, PowerPoint, Excel, and email.
• Ability to use an integrated computerized system (Datatel/AdAstra preferred).
• Ability to work and make decisions independently with minimal supervision.
• Strong communication skills with tact and diplomacy.
• Ability to organize and prioritize workload and complete tasks in a timely manner.
• Good telephone skills including the use of a multi-line phone.

Responsibilities

• Provides administrative assistance to the evening/weekend Program Coordinator, faculty and Lab staff.
• Types general correspondence for the evening-weekend program, including acceptance, stand-by, and decline letters.
• Conducts graduate survey mailings in nine months and compiles data.
• Serves as receptionist/message center for the evening/weekend program.
• Acts as a liaison for full and part-time faculty during evening-weekend program hours.
• Maintains evening-weekend program records, including confidential student files.
• Develops, maintains, secures, and updates confidential student files according to legal standards.
• Inputs all scheduling information for the evening/weekend program via the Datatel/Ad Astra database.
• Assists in developing, maintaining, and revising evening/weekend courses.
• Types and collects course syllabi and outlines for the evening/weekend program.
• Assembles and assists graduating students with licensure applications and information.
• Provides direction and guidance to prospective Nursing Evening/Weekend program applicants.
• Compiles and maintains statistical data related to the evening/weekend program students.

Benefits

• Part-time benefits package

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree