Administrative Office Assistant - Part Time - Portsmouth NH Office

Blue Mantis

129d • $15 - $20

About The Position

The Administrative/Office Assistant is responsible for providing general administrative support to operational areas within the organization. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. In addition to answering phones, greeting guests, scheduling meetings and obtaining supplies, this individual may perform duties such as processing direct mailings, and working on special projects. Independent judgment is required to plan, prioritize and organize the diversified workload as well as recommend changes in office practices or procedures. This role also requires the ability to maintain confidential information. This is a part-time role, 20 hours per week and offers a hybrid work environment.

Requirements

• Proficient with a variety of software applications including MS Office
• Working knowledge of general office procedures
• Ability to handle frequent interruptions and changes in priorities while working in a fast-paced environment
• Ability to communicate both orally and in writing in a clear, professional and pleasant manner
• Ability to handle key assignments of a confidential nature and maintain highly confidential information
• Exercise a high degree of discretion, technical competence, attention to detail and administrative capability
• Ability to build professional and respectful working relationships at all levels, internally and/or externally to the organization
• Ability to work well independently as well as part of a team with a positive attitude, professional presence and exceptional customer service
• High School Diploma, associate’s degree Preferred
• Minimum of 1 year of experience in a customer service or office support role

Responsibilities

• Provide office support to employees, visitors, clients as necessary
• Maintain a neat, organized office environment
• Receive, sort and distribute all incoming mail and shipments
• Manage all outgoing mail and shipments
• Carries out administrative duties such as filing, typing, copying, scanning, etc.
• Monitor and maintain office equipment and supplies; ordering and restocking when necessary
• Liaise with executive assistants to handle requests and queries from senior management
• Provide project/administrative support to various departments, as required
• Send Gift Cards, swag kits, flowers and gifts
• Coordinate business cards for new hires (includes proofing and shipping)
• Keep up to date Labor Law Posters onsite and online
• Assists with company/client meeting arrangements, as necessary
• Create shipping labels for various departments
• Coordinate repair and maintenance with building management company
• Act as point of contact for any maintenance/repair vendors, as necessary
• Communicate with employees regarding building issues if needed
• Monitor regular office food/beverage machines and coordinate with vendor
• Maintain office appliances such as printers, monitors, zoom rooms, etc.

Benefits

• Hybrid work environment
• Reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of the job

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees