Administrative Manager (ITS)

Washington County • Hillsboro, OR

4d • $112,984 - $144,140

About The Position

The Administrative Manager for Information Technology Services (ITS) is a key member of the department’s leadership team, responsible for overseeing and coordinating core administrative functions that support a large, complex, and highly technical organization. This position will lead budget development, financial planning and analysis, contract and procurement administration, and program support services, ensuring alignment with departmental priorities and County policies. Working closely with ITS leadership, HR, Finance, and County stakeholders, the Administrative Manager ensures effective stewardship of resources and supports the development and management of multifaceted budgets, including operational, capital, and internal service funds. This role plays a critical part in maintaining financial sustainability, transparency, and compliance while helping the department navigate competing priorities and evolving service demands. The Administrative Manager also champions process improvement and standardization across administrative operations, enhancing efficiency, accountability, and service delivery. This position supervises administrative staff and builds strong partnerships with technical leaders and stakeholders to ensure administrative services effectively support ITS programs, enterprise initiatives, and the County’s broader strategic goals.

Requirements

• Knowledge of principles, practices, and procedures of administrative management.
• Knowledge of budgeting procedures and techniques.
• Knowledge of principles and practices of fiscal management, budget administration and control.
• Knowledge of principles and practices of supervision, training, and personnel management.
• Knowledge of accounting principles and theories necessary to design, develop, and implement procedures for the department's accounting and financial reporting needs.
• Skills to communicate effectively orally and in writing to convey information to others.
• Skills to exercise independent judgment in responding to and resolving complex issues.
• Skills to work accurately under pressure and time constraints.
• Skills to identify complex problems and review related information to develop and evaluate options and implement solutions.
• Ability to organize, plan, and implement a comprehensive administrative program.
• Ability to prepare and administer a budget.
• Ability to supervise, train, and evaluate assigned staff.
• Ability to evaluate, formulate, and implement administrative policies and procedures.
• Ability to plan, develop, and evaluate department funding requirements.
• Ability to communicate effectively, both orally and in writing, with all levels of the organization, the public and other agencies.
• Ability to establish and maintain cooperative working relationships with individuals and groups who come from diverse backgrounds and represent members of the public, coworkers, and/or vendors.
• Ability to coordinate and monitor a variety of functional areas simultaneously.
• Ability to interpret laws, rules, regulations, and County
• Possession of a bachelor’s degree from a four-year college or university with a major in business or public administration, finance, or a closely related field
• At least five (5) years of progressively responsible professional experience in administrative, management, intergovernmental, operations, budgetary and similar analyses that includes at least three (3) or more years of professional level supervisory experience.
• This position requires the selected finalist to pass a CJIS Background check.

Nice To Haves

• Knowledge of: Principles, practices, and procedures of administrative management.
• Budgeting procedures and techniques.
• Principles and practices of fiscal management, budget administration and control.
• Principles and practices of supervision, training, and personnel management.
• Accounting principles and theories necessary to design, develop, and implement procedures for the department's accounting and financial reporting needs.
• Communicate effectively orally and in writing to convey information to others.
• Exercise independent judgment in responding to and resolving complex issues.
• Work accurately under pressure and time constraints.
• Identify complex problems and review related information to develop and evaluate options and implement solutions.
• Organize, plan, and implement a comprehensive administrative program.
• Prepare and administer a budget.
• Supervise, train, and evaluate assigned staff.
• Evaluate, formulate, and implement administrative policies and procedures.
• Plan, develop, and evaluate department funding requirements.
• Communicate effectively, both orally and in writing, with all levels of the organization, the public and other agencies.
• Establish and maintain cooperative working relationships with individuals and groups who come from diverse backgrounds and represent members of the public, coworkers, and/or vendors.
• Coordinate and monitor a variety of functional areas simultaneously.
• Interpret laws, rules, regulations, and County

Responsibilities

• Overseeing and coordinating core administrative functions
• Lead budget development, financial planning and analysis, contract and procurement administration, and program support services
• Ensuring alignment with departmental priorities and County policies
• Ensures effective stewardship of resources
• Supports the development and management of multifaceted budgets, including operational, capital, and internal service funds
• Maintaining financial sustainability, transparency, and compliance
• Champions process improvement and standardization across administrative operations
• Supervises administrative staff
• Builds strong partnerships with technical leaders and stakeholders

Benefits

• Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities.
• Our organization embraces innovation, collaboration, and work-life harmony.
• We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager