Administrative Manager, Civil Structural Architectural Group

Dennis Group Springfield • Springfield, MA

1d

About The Position

The role is an administrative supportive role The Civil Structural Architectural (CSA) Group Administrative Manager works closely with the office group CSA Leaders and overall company CSA Group Lead (collectively, the “CSA Group Leadership”) to provide group-wide administrative support to enhance the quality, efficiency, and innovation of the deliverables and programs which we offer. This role also focuses on oversight and improvement of internal processes to support our team leaders and staff in our offices. Dennis Group is a design build engineering firm and general contractor focused exclusively on the food and beverage industry. As such, our CSA Group Administrative Manager is vital in maintaining an organized central location of standards, procedures, and training documents that support the CSA engineering group. Responsibilities of the CSA Group Administrative Manager include, but are not limited to: Technical On-boarding Program : Maintain CSA Department specific (technical) employee on-boarding procedures. Interface with HR to enhance new employee experiences Training Programs : With the CSA Group Leadership, coordinate and develop training programs at all skill levels and career paths Career Pathway Procedures : Maintain CSA Group career pathway documentation, and support annual reviews. Staff Utilization Forecast and Reporting : Reinforce staff workload forecasting practice and collect, analyze, and report on overall group utilization by office, discipline specialty, and level (I, II, III, Principal). Quality Control Lead: With the Department Leadership and staff, host, and document lessons’ learned meetings, maintain a lesson’s learned database, and assist in enforcing our “peer review” culture Initiative “Project Manager” : with Department Leadership and staff, identify, lead, and drive overall department initiatives, such as reviews and evaluation (including new software), emerging technology investigation, department improvements, and department operations, etc. Organize and Attend Team “Summits: For our 2-3 annual department leadership meetings (“Summits”), develop agendas, improve on past meetings, and organize notes, next steps, and drive execution of the agreed upon initiatives and post-meeting action plans Inter-Department Liaison : With the Department Leadership team, serve as department

Requirements

• Bachelor’s degree in business, training and development, architecture or engineering preferred
• 2 years' experience in engineering or project management a plus
• Proficiency with MS Office (particularly Word, Excel and PowerPoint)
• Excellent oral and written communication skills
• Intellectual curiosity and a positive, can-do, team-oriented attitude
• Strong problem solving, organizing, and time management skills
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift-up to 15 pounds at times.
• Travel Requirement – Occasional travel to trade shows or department summits with annual travel requirement of up to 10% of the year

Nice To Haves

• Familiarity with Deltek, Float, and Power Bi a plus
• Experience working in the engineering services and/or manufacturing industry, and food and beverage experience is a plus.

Responsibilities

• Maintain CSA Department specific (technical) employee on-boarding procedures.
• Interface with HR to enhance new employee experiences
• Coordinate and develop training programs at all skill levels and career paths
• Maintain CSA Group career pathway documentation, and support annual reviews.
• Reinforce staff workload forecasting practice and collect, analyze, and report on overall group utilization by office, discipline specialty, and level (I, II, III, Principal).
• Host, and document lessons’ learned meetings, maintain a lesson’s learned database, and assist in enforcing our “peer review” culture
• Identify, lead, and drive overall department initiatives, such as reviews and evaluation (including new software), emerging technology investigation, department improvements, and department operations, etc.
• For our 2-3 annual department leadership meetings (“Summits”), develop agendas, improve on past meetings, and organize notes, next steps, and drive execution of the agreed upon initiatives and post-meeting action plans
• Serve as department

Benefits

• Dennis Group offers competitive compensation packages commensurate with experience.
• We provide comprehensive employee benefits including medical, dental, vision, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans.
• Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager