Administrative Logistics Coordinator

Instrument Calibration Solutions, LLC•Aliquippa, PA

just now•$18 - $22

About The Position

This position plays a critical role in maintaining the flow of materials and information across receiving, the calibration lab, and shipping. This position requires someone who can understand how each step impacts the next, ensuring that incoming deliveries, lab activities, and outbound shipments remain aligned and on schedule.

Requirements

Strong organizational skills with proven ability to maintain accuracy and consistency.
Dependable and systematic, with excellent attention to detail in shipping, receiving, and documentation.
Effective communication skills (written and verbal) for working with carriers, vendors, and team members.
Proficiency with shipping and inventory software; adaptable to updates and new technologies.
Ability to work methodically in a structured environment while managing multiple priorities.
High school diploma or equivalent required; additional education in logistics or supply chain management is a plus.
Valid Driver’s License required.

Nice To Haves

additional education in logistics or supply chain management is a plus.

Responsibilities

Shipping Coordination
Prepare accurate shipping documentation, including bills of lading, labels, and compliance records.
Coordinate outbound shipments and local deliveries, ensuring proper packaging and labeling.
Track and monitor shipments, providing timely and thorough updates to stakeholders and customers.
Resolve shipping discrepancies or issues systematically while maintaining clear communication with carriers and customers.
Support continuous improvement of shipping processes to increase efficiency and maintain quality standards.
Receiving Coordination
Inspect and verify incoming shipments against purchase orders and packing lists, documenting any discrepancies.
Organize and label received goods for proper storage and inventory tracking.
Conduct regular cycle counts and inventory audits to ensure accuracy and compliance.
Inventory & Administrative Support
Monitor inventory levels and initiate replenishment orders as needed.
Enter shipment details, counts, and records into systems with a high degree of accuracy.
Maintain organized documentation—both physical and electronic—to support compliance and audit readiness.
Provide general administrative support, including filing, scanning, and correspondence.
Assist with office communications by answering phones, responding to emails, and routing inquiries.