Administrative Legal Assistant

Morton County•Mandan, ND

About The Position

The position ensures a smooth flow of information throughout the Office of States Attorney by coordinating office activities and performing a variety of specialized, complex and confidential administrative support duties including but not limited to: scheduling hearings, drafting legal correspondence, filing, typing, transcribing, answering phones and greeting visitors, clients, and court personnel. The work requires knowledge of secretarial and general office practices, strong attention to details and impeccable professionalism.

Requirements

Requires a high school diploma or GED, two years of office support or clerical experience and should be able to work efficiently without supervision and have strong task management abilities
Requires proficiency in MS Office, spelling, punctuation, grammar word processing equipment and in oral communications.
Notary Eligible
Must have valid Driver’s License

Nice To Haves

Associate Degree preferred or equivalent combination of education and training that provides similar knowledge, skills, and abilities relevant to the position.

Responsibilities

Maintain the Office's Court Calendar by reconciling it twice daily to assure hearings, trials, depositions, meetings, team member leave requests, and other pertinent data is recorded and up to date;
Welcomes, screens, and assists the general public, law enforcement personnel, social services, judges, court administration, victims, witnesses, defense attorneys’, defendants, and other key partners;
Reviews, prints, and distributes all incoming email correspondence accurately and timely;
Performs filing, faxing, responding to incoming phone calls and messages, and preparing and sorting incoming/outgoing mail;
Organizes and centrally locates court files for upcoming court appearances;
Prepares initial files for the Victim Witness Program;
Preserves and maintains client confidentiality; and
Performs other duties as assigned.